MINUTES OF THE BENTON CITY COUNCIL MEETING

Regularly Scheduled Meeting

Tuesday, June 8, 2026 — 5:00 P.M.

Campbell Building, 901 Public Square, Benton, Illinois

Call to Order and Roll Call

Mayor Messersmith called the meeting to order and directed roll to be called. Commissioner Cockrum, Commissioner Storey, Commissioner Kays, and Mayor Messersmith were present. Commissioner Garavalia was absent.

Approval of Minutes

Commissioner Cockrum made a motion to approve the minutes of the regularly scheduled council meeting held Monday, May 26, 2026, at 5:00 p.m. in the Campbell Building, 901 Public Square, Benton, Illinois. Seconded by Commissioner Storey.

Vote: Yeas – 3 (Cockrum, Storey, Messersmith); Nays – 0; Abstain – 1 (Kays). Motion carried.

Public Comment

Tom Carter asked whether the city had confirmed the alley was free of utilities before vacating it. Zoning Administrator Brian Calcaterra assured him this was one of the first steps taken.

Don Taylor asked the Council what steps he would need to take to open a Cajun steak house on property he owns on Church Street. He stated the property is zoned residential but he has paid commercial property taxes on it for almost two decades. Mr. Calcaterra noted he had already advised Mr. Taylor by phone that he would need to apply to have the property rezoned, and that he foresaw no issue with the application being approved.

Public Property Report – Commissioner Storey

Commissioner Storey had no updates.

Commissioner Storey presented Purchase Order No. 902 from FW Plumbing to replace the sump pumps at City Hall (1403 S. Main), totaling $4,796.00. Commissioner Storey made the motion to approve. Seconded by Commissioner Cockrum.

Vote: Yeas – 4 (Storey, Cockrum, Kays, Messersmith); Nays – 0. Motion carried.

Commissioner Storey also briefly noted the Council’s need to determine a use for the building at 1403 S. Main, as it continues to cost more to sit vacant.

Public Property Report – Commissioner Cockrum

Commissioner Cockrum presented Purchase Order No. 904 from Britton Tree Service for tree removal on Lewis Lane, totaling $600.00. Commissioner Cockrum made the motion to approve. Seconded by Commissioner Storey.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

Commissioner Cockrum presented Purchase Order No. 887 from NewTerra to repair the mixer on the oxidation ditch, totaling $4,184.50. Commissioner Cockrum made the motion to approve. Seconded by Commissioner Storey.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

Commissioner Cockrum made a motion to approve pool adjustments at the following locations: 1006 S. Commercial, 806 N. McLeansboro, 701 Diamond, 306 N. 8th, 707 S. Lickliter, and 209 Carlton. Seconded by Commissioner Storey.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

Public Health and Safety – City Attorney Malkovich (for Commissioner Garavalia, absent)

City Attorney Tom Malkovich presented the department reports in Commissioner Garavalia’s absence. The Fire Department responded to 103 calls; the Police Department responded to 797 calls.

City Attorney Malkovich presented Purchase Order No. 457 from Fenex Industries for emergency lights on Engine 801, totaling $1,032.60. Commissioner Kays made the motion to approve. Seconded by Commissioner Cockrum.

Vote: Yeas – 4 (Storey, Cockrum, Kays, Messersmith); Nays – 0. Motion carried.

City Attorney Malkovich presented Purchase Order No. 458 from AED.us for new AED batteries, totaling $1,521.00. Commissioner Cockrum made the motion to approve. Seconded by Commissioner Storey.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

City Attorney Malkovich presented the early renewal agreement with Axon, noting average annual savings of $5,776.00 by renewing early. Commissioner Storey made the motion to approve the early renewal. Seconded by Commissioner Cockrum.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

City Attorney Malkovich presented a letter of resignation from Officer Justice Purdie, with a last day of June 18, 2026. Commissioner Storey made the motion to accept the letter. Seconded by Commissioner Cockrum.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

Accounts and Finance – Commissioner Kays

Commissioner Kays presented the payroll dated June 5, 2026, for approval: $67,448.27 from the General Fund and $17,986.17 from the Revenue Fund, totaling $85,434.44. Commissioner Kays made the motion to approve the payroll. Seconded by Commissioner Cockrum.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

Commissioner Kays presented Purchase Order No. 903 from Concepte of Illinois for a new block of support hours. Commissioner Kays made the motion to accept the purchase order. Seconded by Commissioner Storey.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

Commissioner Kays presented the monthly bills for approval, totaling $778,296.20, calling attention to several large items including the liability insurance payment and the water bill from Rend Lake Innercity. Commissioner Kays made the motion to accept the monthly bills. Seconded by Commissioner Storey.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

Commissioner Kays presented a comparison of new bill minimums under water rate increases ranging from 0% to 6%, explaining that Rend Lake Innercity raised its rates 5% this year and the city would need to match that increase at minimum to break even. Commissioner Kays recommended a 6% increase to stay ahead of other inflationary costs. Commissioner Cockrum made the motion to raise water rates 6%. Seconded by Commissioner Kays.

Vote: Yeas – 3 (Cockrum, Kays, Messersmith); Nays – 1 (Storey). Motion carried.

City Attorney

No updates.

Public Affairs – Mayor Messersmith

Mayor Messersmith reminded the public about the Benton Pulse web app and encouraged residents to use it to stay current on events in and around town.

Mayor Messersmith had no purchase orders.

Mayor Messersmith requested a motion to accept the façade grant application from Elizabeth Hernandez for property located at 1101 Public Square. Commissioner Storey made the motion to approve. Seconded by Commissioner Kays.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

Mayor Messersmith requested a motion to use SCP grant funds to develop city property on Commercial Street into a dog park. Commissioner Kays made the motion to approve the use of SCP funds. Seconded by Commissioner Cockrum.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

Mayor Messersmith requested a motion to vacate a 16-foot alley located in the middle of Mr. Kassebaum’s property. Commissioner Storey made the motion to approve the vacation. Seconded by Commissioner Cockrum.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

Miscellaneous Business

None.

Old Business

Commissioner Kays acknowledged residents’ dislike of taxes but expressed hope that the next Council could lower property tax rates or water rates if the Council continues to take proper steps.

No further old business.

New Business

None.

Executive Session

None.

Adjournment

Motion to adjourn made by Commissioner Storey. Seconded by Commissioner Cockrum.

Vote: Yeas – 4 (Cockrum, Storey, Kays, Messersmith); Nays – 0. Motion carried.

Meeting adjourned at 5:30 p.m.

 

MINUTES OF THE REGULARLY SCHEDULED BENTON CITY COUNCIL MEETING HELD TUESDAY, MAY 26, 2026 AT 5:00 P.M. IN THE CAMPBELL BUILDING LOCATED AT 901 PUBLIC SQUARE BENTON, ILLINOIS.

 

 

 MAYOR MESSERSMITH CALLED THE MEETING TO ORDER AND DIRECTED ROLL TO BE CALLED. COMMISSIONER COCKRUM, COMMISSIONER STOREY, COMMISSIONER GARAVALIA, AND MAYOR MESSERSMITH WERE PRESENT FOR THE ROLL CALL. COMMISSIONER KAYS WAS ABSENT.

 

COMMISSIONER COCKRUM MADE A MOTION TO APPROVE THE MINUTES OF THE REGULARLY SCHEDULED COUNCIL MEETING HELD ON MONDAY MAY 11, 2026 AT 5:00 P.M. IN THE CAMPBELL BUILDING LOCATED AT 901 PUBLIC SQUARE IN BENTON, ILLINOIS. SECONDED BY COMMISSIONER STOREY. VOTE WAS TAKEN. YEAS: 4. COMMISSIONER COCKRUM, COMMISSIONER STOREY, COMMISSIONER GARAVALIA, AND MAYOR MESSERSMITH. NAYS: 0.

 

THERE WAS NO PUBLIC COMMENT. MAYOR MESSERSMITH DID REMIND THE COUNCIL AND AUDIENCE OF THE RULES FOR PUBLIC COMMENTS SET FORTH BY ORDINANCE.

 

UNDER PUBLIC PROPERTIES, COMMISSIONER STOREY ASKED THE AMERICAN LEGION LADIES AUXILIARY IF THEY WOULD LIKE TO SPEAK ON ITEM 5B. THEY EXPLAINED THE PLAN IS TO HOST A PARADE FROM THE HIGH SCHOOL PARKING LOT TO BAILEY LANE, TRAVELING NORTH MCLEANSBORO STREET. COMMISSIONER STOREY MADE THE MOTION TO SHUT DOWN N MCLEANSBORO STREET FROM E MAIN TO BAILEY LANE STARTING AT 10:00 A.M. SECONDED BY COMMISSIONER COCKRUM. VOTE WAS TAKEN. YEAS: 4. COMMISSIONER COCKRUM, COMMISSIONER STOREY, COMMISSIONER GARAVALIA, AND MAYOR MESSERSMITH. NAYS: 0.

 

COMMISSIONER STOREY HAD NO UPDATES OR PURCHASE ORDERS FOR THE MEETING.

 

COMMISSIONER COCKRUM PRESENTED ONE PURCHASE ORDER FROM DIAMOND EQUIPMENT FOR A NEW BACKHOE. COMMISSIONER COCKRUM MADE A MOTION TO APPROVE THE PURCHASE ORDER FOR $145,000.00. SECONDED BY COMMISSIONER STOREY. VOTE WAS TAKEN. YEAS: 4. COMMISSIONER COCKRUM, COMMISSIONER STOREY, COMMISSIONER GARAVALIA, AND MAYOR MESSERSMITH. NAYS: 0.

 

COMMISSIONER COCKRUM MADE A MOTION TO APPROVE POOL ADJUSTMENTS AT THE FOLLOWING LOCATIONS: 1205 WHISPERWAY, 525 E TAYLOR, 722 OLD ORCHARD DRIVE, 306 E BOND, 607 E WEBSTER, AND 1402 N DUQUOIN STREET. SECONDED BY COMMISSIONER STOREY. VOTE WAS TAKEN. YEAS: 4. COMMISSIONER COCKRUM, COMMISSIONER STOREY, COMMISSIONER GARAVALIA, AND MAYOR MESSERSMITH. NAYS: 0.

 

UNDER ACCOUNTS AND SAFETY COMMISSIONER GARAVALIA ANNOUNCED THAT OUR FIREMEN HAD RECENTLY FINISHED THEIR COURSES OF WATER SAFETY TRAINING.

 

COMMISSIONER GARAVALIA HAD NO PURCHASE ORDERS.

CITY ATTORNEY MALKOVICH PRESENTED THE PAYROLL DATED MAY 22ND FOR APPROVAL WITH $93,193.42 FROM THE GENERAL FUND AND $28,822.65 FROM THE REVENUE FUND, TOTALING $122.016.07 TOGETHER. COMMISSIONER GARAVALIA MADE THE MOTION TO APPROVE THE MAY 22ND PAYROLL. SECONDED BY COMMISSIONER STOREY. VOTE WAS TAKEN. YEAS: 4. COMMISSIONER COCKRUM, COMMISSIONER STOREY, COMMISSIONER GARAVALIA, AND MAYOR MESSERSMITH. NAYS: 0.

 

THERE WERE NO BILLS OR PURCHASE ORDERS FROM ACCOUNTS AND FINANCE.

 

THERE WERE NO UPDATES FROM THE CITY ATTORNEY.

 

UNDER PUBLIC AFFAIRS MAYOR MESSERSMITH ANNOUNCED THE FIRST FAMILY MOVIE NIGHT HAD ABOUT 75 ATTENDEES AND THAT THIS CAME ABOUT AS A RESULT OF THE SURVEY INFORMATION OUR CITIZENS HAVE BEEN GIVING US THROUGH OUR NEW WEBAPP. MAYOR MESSERSMITH ENCOURAGED THE PUBLIC TO VISIT WWW.BENTONPULSE.COM TO VIEW AND USE THE APP.

 

MAYOR MESSERSMITH HAD TWO PURCHASE ORDERS. COMMISSIONER STOREY MADE THE MOTION TO APPROVE PURCHASE ORDER 885 FOR SAEFTY STIPENDS, TOTALING $2,625.00. SECONDED BY COMMISSIONER COCKRUM. VOTE WAS TAKEN. YEAS: 4. COMMISSIONER COCKRUM, COMMISSIONER STOREY, COMMISSIONER GARAVALIA, AND MAYOR MESSERSMITH. NAYS: 0.

 

 

COMMISSIONER COCKRUM MADE THE MOTION TO APPROVE PURCHASE ORDER 886, TOTALING $2,550.00. SECONDED BY COMMISSIONER STOREY. VOTE WAS TAKEN. YEAS: 4. COMMISSIONER COCKRUM, COMMISSIONER STOREY, COMMISSIONER GARAVALIA, AND MAYOR MESSERSMITH. NAYS: 0.

 

 

MAYOR MESSERSMITH ASKED ZONING ADMINISTRATOR CALCATERRA TO PRESENT 9C. MR CALCATERRA REPORTED THAT ALL THREE APPRAISED SURPLUS PROPERTIES HAD BEEN AUCTIONED. TWO OF THE LOTS RECEIVED NO BIDS. THE 3.074-ACRE TRACT AT THE CORNER OF TURTLE POINT AND LAKESHORE DRIVE, APPRAISED AT $40,000.00, RECEIVED A BID OF $36,000.00 FROM KYLE AND MANDY CHADEE, REPRESENTING 90% OF THE APPRAISED VALUE AND EXCEEDING THE REQUIRED 80% MINIMUM. MR. CALCATERRA NOTED THAT THE BUYERS HAVE REITERATED THEIR PLAN TO BUILD A RESIDENCE ON THE PROPERTY AS SOON AS POSSIBLE, AND THAT THE SALE WILL GENERATE ADDITIONAL REAL ESTATE TAX REVENUE THE CITY WAS NOT PREVIOUSLY RECEIVING. MR. CALCATERRA RECOMMENDED THAT THE COUNCIL ACCEPT THE BID. COMMISSIONER STOREY MADE THE MOTION TO ACCEPT THE BID. SECONDED BY COMMISSIONER GARAVALIA. VOTE WAS TAKEN. YEAS: 4. COMMISSIONER COCKRUM, COMMISSIONER STOREY, COMMISSIONER GARAVALIA, AND MAYOR MESSERSMITH. NAYS: 0.

 

MAYOR MESSERSMITH PRESENTED TWO INVOICES FROM CHASTAIN & ASSOCIATES, TOTALING $2912.85. THESE INVOICES WERE FOUND LEFT OVER BY THE FIRM AS THEY WERE CLOSING DOWN THE PROJECT FILE. MAYOR MESSERSMITH STATED THAT FOR US TO BE TOTALLY DONE WITH THIS PROJECT WE NEED TO PAY THESE SO IT CAN BE CLOSED. COMMISSIONER STOREY MADE THE MOTION TO PAY THE TWO INVOICES, ONE FOR $2612.00 AND THE OTHER FOR $300.85. SECONDED BY COMMISSIONER COCKRUM. VOTE WAS TAKEN. YEAS: 4. COMMISSIONER COCKRUM, COMMISSIONER STOREY, COMMISSIONER GARAVALIA, AND MAYOR MESSERSMITH. NAYS: 0.

 

IN MISCELLANEOUS BUSINESS COMMISSIONER STOREY WANTED TO GIVE A SHOUT TO TO THE WATER DEPARTMENT FOR THEIR HANDLING OF THE BIG BREAK ON SPANI STREET. COMMISSIONER STOREY ALSO ACKNOWLEDGES THE HELP OF THE POLICE AND FIRE PERSONNEL THAT WERE OUT THERE TOO. COMMISSIONER STOREY STATED THAT THE CITY IS ALL ABOUT ITS EMPLOYEES.

 

NO OLD BUSINESS.

NO NEW BUSINESS.

 

NO EXECUTIVE SESSION.

 

MOTION TO ADJOURN MADE BY COMMISSIONER STOREY. SECONDED BY COMMISSIONER COCKRUM. VOTE WAS TAKEN. YEAS: 4. COMMISSIONER COCKRUM, COMMISSIONER STOREY, COMMISSIONER GARAVALIA, AND MAYOR MESSERSMITH. NAYS: 0.

 

 

ADJOURNMENT 5:15 P.M.

MINUTES OF THE CONTINUED MEETING

BENTON CITY COUNCIL

Tuesday, June 23, 2026

The continued meeting of the Benton City Council convened on Tuesday, June 23, 2026, at 9:00 a.m. in the Council Room of Benton City Hall, located in the basement of the Campbell Building, 901 Public Square, Benton, Illinois 62812.

Present: Mayor Messersmith; Commissioner Storey; Commissioner Cockrum; Commissioner Kays; Commissioner Garavalia (present at the start of the meeting).

RETURN TO OPEN SESSION

Mayor Messersmith stated that a motion and a second were needed to return to open session. Commissioner Cockrum moved to return to regular session. Commissioner Kays seconded the motion. A vote was taken: Yeas: 5 – Commissioner Storey, Commissioner Cockrum, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

MOTION TO RECESS INTO EXECUTIVE SESSION

Mayor Messersmith stated that a motion was needed to go back into executive session. Commissioner Cockrum made the motion. Commissioner Kays seconded the motion. A vote was taken: Yeas: 5 – Commissioner Storey, Commissioner Cockrum, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

The Council recessed into executive session at 9:06 a.m. and reconvened in open session at 10:24 a.m.

RETURN TO OPEN SESSION

Mayor Messersmith stated that a motion and a second were needed to return to open session. Commissioner Garavalia did not return to regular session. Commissioner Cockrum moved to return to regular session. Commissioner Kays seconded the motion. A vote was taken: Yeas: 4 – Commissioner Storey, Commissioner Cockrum, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Mayor Messersmith stated that, coming out of executive session, no action was being taken at this time.

 

 

ADJOURNMENT

Commissioner Kays moved to adjourn. Commissioner Cockrum seconded the motion. A vote was taken: Yeas: 4 – Commissioner Storey, Commissioner Cockrum, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

The meeting adjourned at 10:28 a.m.

CITY OF BENTON

CITY COUNCIL MEETING MINUTES

May 11, 2026 — 5:00 P.M.

Council Chambers, Campbell Building

901 Public Square, Benton, Illinois 62812

 

CALL TO ORDER

The meeting was called to order at 5:00 p.m. The Pledge of Allegiance was recited.

ROLL CALL

Present: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith.

Absent: None.

READING AND APPROVAL OF MINUTES

Commissioner Kays presented the minutes from the April 27, 2026 regular meeting, which also included minutes from the public hearing on the budget. No corrections were noted.

Motion: Commissioner Kays moved to approve the minutes as presented. Seconded by Commissioner Garavalia.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

PUBLIC PROPERTY REPORT — Commissioner Storey

1. Resignation of Chris Kirkpatrick – Mowing

Commissioner Storey reported that Chris Kirkpatrick submitted a letter requesting reimbursement for flat tires and gas from mowing for the City of Benton. Commissioner Storey declined the request, noting a similar request was denied previously. Commissioner Storey treated the communication as a letter of full resignation. City Attorney Malkovich confirmed the motion was for full resignation, not merely acceptance of the letter’s contents.

Motion: Commissioner Storey moved to accept the full resignation of Chris Kirkpatrick from mowing for the City of Benton. Seconded by Commissioner Cockrum.

Vote: Yeas: 4 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Mayor Messersmith. Nays: 1 — Commissioner Kays. Motion carried.

2. Mowing Bid — Award to David Booker

Commissioner Storey recommended awarding the city mowing work to David Booker, citing satisfactory past performance, at the same price as his previously submitted bid. A two-year agreement (not a contract) was proposed at no additional cost. Mr. Booker confirmed the pricing.

Motion: Commissioner Storey moved to award the mowing to David Booker under a two-year agreement at the previously bid price. Second by Commissioner Cockrum. 

 

Vote: Yeas: 4 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Mayor Messersmith. Nays: 1 — Commissioner Kays. Motion carried.

WATER, SEWER, STREETS & IMPROVEMENTS — Commissioner Cockrum

1. Purchase Order — 158 Super Loader Backhoe ($145,000.00)

Commissioner Cockrum presented a purchase order for a 158 Super Loader Backhoe from Diamond at a cost of $145,000.00. He acknowledged the item was not included in the current budget. Commissioner Kays expressed concern that the purchase was unbudgeted and the city is only 11 days into the fiscal year, noting a budget amendment would be required within the first quarter. He suggested exploring used equipment or taking additional time to evaluate the purchase. Commissioner Cockrum noted the existing backhoe has over 5,000 hours and has experienced repeated breakdowns. Concern was raised that the price may increase within weeks.

No action taken. The item was tabled for further review, with Finance Commissioner Kays to follow up within one to two meetings.

2. Pool Adjustments

None.

3. Lake Lot Lease Transfers

None.

4. Hire — Seasonal Public Works Employee (Kaden Beadle)

Commissioner Cockrum reported that a previous part-time hire for the Public Works Department did not work out, having reported to work only once. He recommended hiring Kaden Beadle as the seasonal public works employee. Public Works Director Dailus Richardson conducted the interview and expressed confidence in the candidate.

Motion: Commissioner Cockrum moved to hire Kaden Beadle as the seasonal public works employee. Seconded by Commissioner Storey.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

PUBLIC HEALTH AND SAFETY — Commissioner Garavalia

1. Police Department Report

Commissioner Garavalia noted the police department recorded 836 calls for the reporting period, which is up considerably. Council members noted they had not received copies of the report. Commissioner Garavalia indicated copies would be distributed and the numbers revisited at the next meeting.

2. Purchase Orders

None.

3. Items Referred to Executive Session

Commissioner Garavalia requested that the following items be discussed in executive session:

1. Discussion and/or approval to authorize the merit board to prepare a probationary firefighter candidate for hire
2. Discussion and/or approval of a 60-day appointment of a firefighter
3. Discussion and/or approval of a safety stipend for paid on-call firefighters
4. Discussion and/or approval of agreement with West City for fire protection
5. Public Comment Before Action Items (Item 6F)

Commissioner Garavalia again brought before the council a proposal to add a public comment period specifically for action items, allowing residents to address the council before votes are taken. She noted that many municipalities offer this opportunity, and that in at least one instance her vote would have been different had she heard public comment prior to a vote. She clarified she was not proposing to simply move the existing public comment period, but to add a second, action-item-specific comment period.

City Attorney Malkovich sought clarification on the recommendation; Commissioner Garavalia confirmed she wanted public comment on action items added before those items are voted on. Commissioner Cockrum stated that commissioners are accessible to constituents and expressed reservations, though he did not object to hearing the public. City Clerk Brook Craig confirmed the agenda is generally posted by 2:00 p.m. on Thursdays.

Motion: Commissioner Garavalia moved to add a public comment period before action items on the agenda. Seconded by Commissioner Storey.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

ACCOUNTS AND FINANCE — Commissioner Kays

1. Payroll — May 1, 2026

Payroll dated May 1, 2026 totaling $108,717.81 ($85,408.74 from the General Fund; $23,269.07 from the Revenue Fund).

Motion: Commissioner Kays moved to approve the payroll as presented. Seconded by Commissioner Storey.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

2. Accounts Payable Bill Run — May 2026

Bills totaling $371,892.43 ($348,939.93 from the AP Fund; $12,952.52 from the MFT Fund). Commissioner Kays noted the AP fund will run approximately $50,000–$60,000 higher each month due to an internal transfer to the Home Rule Infrastructure Tax Fund established with the new Home Rule sales tax. This reflects a payment to the city’s own fund rather than to outside vendors.

Motion: Commissioner Kays moved to approve the bills as presented. Seconded by Commissioner Garavalia.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

3. Purchase Order #00880 — Zobrio / Financial Edge NXT Professional (3-Year Subscription)

Purchase order for a three-year renewal of the city’s Financial Edge NXT Professional subscription (accounts payable and accounts receivable software) with Zobrio. Annual cost: $12,143.00; total: $36,429.00. This line item is included in the budget.

Motion: Commissioner Kays moved to approve Purchase Order #00880 as presented. Seconded by Commissioner Garavalia.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

4. Meeting Start Time Ordinance (Item 7C)

No action taken.

CITY ATTORNEY REPORT

No updates.

PUBLIC AFFAIRS — Mayor Messersmith

1. Updates

Mayor Messersmith thanked all participants in the Rend Lake Water Festival, recognizing the Chamber of Commerce and Lennie Shelton for their work. He noted the parade route was well-attended with few issues and favorable weather.

The Mayor also announced a new Family Movie Night series at Capitol Park, scheduled for three Friday evenings: May 22, 2026; June 19, 2026; and July 17, 2026. Movies will be announced the week prior to each event. Volunteer organizations have been engaged to participate. The events are intended to encourage community gathering on the square.

2. Purchase Order #00882 — Banners and Buntings for the Square (Up to $3,000.00)

Mayor Messersmith presented a proposal to place patriotic banners on existing light poles around the square and add buntings at Capitol and Malkovich Parks in recognition of the nation’s 250th anniversary. Vendor quotes are still being collected; the not-to-exceed amount is $3,000.00. The banners would be displayed from Memorial Day through September 11, covering multiple patriotic holidays. A September 11 memorial service on the square is also being planned by a local organization.

Motion: Commissioner Storey moved to approve Purchase Order #00882 for banners and buntings up to $3,000.00. Seconded by Commissioner Cockrum.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

3. Building Code Board of Appeals — Compensation (Item 9C)

Zoning Administrator Brian Calcaterra addressed the council regarding the establishment of a five-member independent Building Code Board of Appeals to hear code violation appeals. Board members would have professional backgrounds in contracting, building, plumbing, roofing, or electrical work. The board provides an additional layer of review and evidentiary support for enforcement actions. Code Enforcement Officer Caleb Cavins is nearing ICC certification.

Proposed compensation: $150.00 per inspection and $150.00 per hearing, totaling $300.00 per appeal. Volume is expected to be limited — perhaps a few times per year.

Motion: Commissioner Storey moved to approve $300.00 per appeal as compensation for Building Code Board of Appeals members. Seconded by Commissioner Garavalia.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

4. Agreement with Perry Environmental — LUST Incident (Item 9D)

Mayor Messersmith presented an agreement with Perry Environmental related to a Leaking Underground Storage Tank (LUST) incident. The agreement outlines the city’s obligations in relation to a local business.

Motion: Commissioner Cockrum moved to approve the agreement with Perry Environmental. Seconded by Commissioner Storey.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

5. Illegal Burn Ordinance Enforcement (Item 9E)

Mayor Messersmith raised the ongoing issue of enforcing the city’s illegal burning ordinance, noting resident complaints occur approximately once per week. Fire Chief Shane Cockrum acknowledged the complexity of enforcement, including issues with identifying responsible parties, distinguishing permitted burning of natural materials from prohibited garbage burning, and the need for appropriate citation forms. He noted that in a majority of complaint calls, the individual is burning permitted materials.

Commissioner Kays reported that neighboring communities — West Frankfort, Marion, Fairfield, and Harrisburg — have their fire departments issue citations, with a first-offense warning followed by a citation on repeat violations. He suggested modifying the ordinance if necessary to provide a clear step-by-step procedure.

Mayor Messersmith and Chief Cockrum agreed that a working group including the fire chief, code enforcement, and relevant staff should convene to develop a formal policy, clarify citation procedures, and obtain appropriate citation forms.

No formal action taken. Follow-up meeting to be scheduled among Mayor Messersmith, Fire Chief Cockrum, and Code Enforcement.

MISCELLANEOUS BUSINESS

Solicitor Permits — Public Notification

Commissioner Garavalia reported an increase in resident complaints about door-to-door solicitors, noting no solicitors are currently registered with the city. She requested that a list of registered solicitors be published on the city’s website so residents can verify whether a solicitor is authorized.

Mayor Messersmith suggested residents be reminded they may ask solicitors to produce a permit, and that real-time notification (e.g., via the police department’s Facebook page) may be more effective than a static website listing.

No formal action taken. Further discussion to follow.

OLD BUSINESS

None.

NEW BUSINESS

None.

PUBLIC COMMENT

None.

EXECUTIVE SESSION

Mayor Messersmith requested a motion to enter executive session pursuant to the Open Meetings Act to discuss:

1. Possible acquisition and/or sale of real estate
2. Possible appointment, employment, compensation, discipline, performance, or dismissal of specific employees or legal counsel, including hearing testimony on a complaint

Motion: Commissioner Kays moved to enter executive session. Seconded by Commissioner Storey.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried. Executive session commenced at 5:30 p.m.

Return to Regular Session:

Executive session concluded. Regular session resumed at 6:47 p.m.

Motion: Commissioner Storey moved to return to regular session. Seconded by Commissioner Cockrum.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

ACTION ITEMS FOLLOWING EXECUTIVE SESSION

1. 60-Day Appointment of a Full-Time Firefighter

Commissioner Garavalia moved to approve a 60-day appointment of a full-time firefighter with intent to hire. Fire Chief Cockrum raised a concern that a 60-day appointment is a merit board matter governed by statute and is procedurally separate from a hire. City Clerk Brook Craig stated that the merit board, specifically Rick Knight, had recommended this course of action. City Attorney Malkovich advised that if the action is later found procedurally improper, it can be addressed, and that the merit board’s guidance should be followed for now.

Motion: Commissioner Garavalia moved to approve the 60-day appointment of a full-time firefighter with intent to hire. Seconded by Commissioner Cockrum.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

2. Safety Stipend for Paid On-Call Firefighters

Motion: Commissioner Garavalia moved to approve a safety stipend for paid on-call firefighters in the amount of 50% of what full-time employees receive. Seconded by Commissioner Storey.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

3. Agreement with West City for Fire Protection

Discussion continued from executive session. No action taken at this time.

4. Authorization for Merit Board to Prepare Probationary Firefighter Candidate for Hire

Motion: Commissioner Garavalia moved to approve authorizing the merit board to prepare a probationary firefighter candidate for hire. Seconded by Commissioner Kays.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried.

ADJOURNMENT

Motion: Commissioner Storey moved to adjourn. Seconded by Commissioner Kays.

Vote: Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, Mayor Messersmith. Nays: 0. Motion carried. Meeting adjourned at 6:50 p.m.

CITY OF BENTON

CITY COUNCIL MEETING MINUTES

April 27, 2026

5:00 P.M.

901 Public Square, Benton, Illinois 62812

 

CALL TO ORDER

Mayor Messersmith called the meeting to order. The Pledge of Allegiance was recited.

ROLL CALL

City Clerk: Attorney Tom Malkovich (serving as Acting City Clerk in the absence of the regular City Clerk Brook Craig and Deputy City Clerk Damien Wilburn)

Present: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith.

Absent: City Clerk Brook Craig.

APPROVAL OF MINUTES

Commissioner Kays presented the minutes from the regularly scheduled April 13, 2026 meeting. No corrections or amendments were noted.

Commissioner Kays moved to approve the minutes from the April 13, 2026 meeting as presented. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

PROPERTY REPORT – COMMISSIONER STOREY

Commissioner Storey reported no purchase orders, no public use of city property, and no updates.

1. Fascia Repairs at the Fire Department – Bid Approval

Two bids were received for fascia repairs at the fire department:

• Kathlynas: $49,000.00
• HUF Construction: $43,000.00

Attorney Malkovich confirmed that HUF Construction provided proof of insurance, holds a valid roofing contractor license, and the scope of work is comparable to the competing bid.

Commissioner Storey moved to accept the bid from HUF Construction in the amount of $43,000.00. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

WATER, SEWER, STREETS AND IMPROVEMENTS – COMMISSIONER COCKRUM

1. Purchase Orders

Purchase Order #00245 – Traffic Drums and Barricades

Roadrunner Services, Carbondale, Illinois – $2,392.56. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Purchase Order #00879 – Polaris Ranger 1000

Weeks, Benton, Illinois – $15,900.00. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Purchase Order #00595 – Snow Plow with Installation and Labor

Woody’s Municipal Supply – $33,087.50. Commissioner Cockrum noted that the cost reflects the need to integrate hydraulic plumbing into the truck in addition to the plow and salt spreader, completing a full snow removal kit. Commissioner Cockrum moved to approve. Seconded by Commissioner Garavalia.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Pool Adjustment

Commissioner Cockrum presented a pool adjustment for Samantha Williams, 605 Election Street, Benton. Commissioner Cockrum moved to approve the pool adjustment. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Sublease Approval

Sublease located at 53 Lewis Lane from Megan and Brian Lyles to Preston Baker. Commissioner Cockrum moved to approve. Seconded by Commissioner Garavalia.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Public Works Director Job Ordinance – Discussion and Approval

The ordinance was included in council packets. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Hiring of Seasonal Public Works Employees – Discussion and Approval

Following extensive interviews conducted by Commissioner Cockrum and the Public Works Director, two candidates were selected:

1. Peyton Bayless – Water Department seasonal position. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

2. Landon Abney – Street Department seasonal position (weeding and summer work). Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Water Rate Increase – Discussion and Approval

Commissioner Cockrum presented the proposed water rate increase for council consideration, noting that Rend Lake raised their rates approximately 5%, which necessitates a review of the City’s rates. Commissioner Kays discussed the City’s revenue fund challenges and various rate increase options presented in the packet, noting the minimum bill with a 5% increase would be approximately $62.25 (water, sewer, and trash combined). Commissioner Kays noted that the revenue fund has been an area of ongoing concern and that continuing to absorb rate increases is not sustainable. However, both commissioners agreed that additional review and research were needed before taking action.

Commissioner Cockrum moved to table the water rate increase at this time. Seconded by Commissioner Kays.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Two-Way Stop Sign – Oliver and Stotlar Street – Discussion and Approval

Commissioner Cockrum and Commissioner Kays noted that there are currently no stop signs at the four-way intersection of Oliver and Stotlar Street. The installation of north/south stop signs was requested by area residents due to speeding concerns and the presence of young children in the area. Council discussed and agreed a two-way stop (northbound and southbound) is appropriate.

Commissioner Cockrum moved to approve the placement of a two-way stop at Oliver and Stotlar Street for northbound and southbound traffic. Seconded by Commissioner Kays.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

PUBLIC HEALTH AND SAFETY – COMMISSIONER GARAVALIA

1. Purchase Order #00163 – School Resource Officer Conference

Hampton Inn, Bloomington, Illinois – Two rooms, June 16–19, 2026 – $957.60. Commissioner Garavalia moved to approve. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Purchase Order #00454 – Morning Pride Firefighting Gear

Leo Ellebracht – 3 sets of Morning Pride gear to replace outdated equipment – $10,366.92. Commissioner Garavalia moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Sesser Fire Protection District Automatic Aid Agreement – Discussion and Approval

Commissioner Garavalia presented an update to the automatic aid agreement that has been in place since 1996. The revised agreement adds provisions addressing unavailability to respond when another call is active, a provision not included in the original document. Commissioner Garavalia moved to approve the updated automatic aid agreement. Seconded by Commissioner Storey.

Vote: Yeas: 3. Commissioner Cockrum, Commissioner Storey, and Commissioner Garavalia. Nays: 2. Commissioner Kays and Mayor Messersmith.

Mayor Messersmith noted his nay vote was due to not having seen the original agreement for comparison and stated no substantive objection. Motion carried.

1. Letter of Intent – Enforcer PUC Pumper (MacQueen & Pierce Manufacturing, Stock Bid #308)

Commissioner Garavalia reported that, following council approval approximately six weeks prior to pursue acquisition of a pumper, staff identified a stock unit available from MacQueen & Pierce Manufacturing. She noted that fire engine prices have increased approximately 60% since 2020 and that custom units currently carry lead times of 22–48 months (Pinckneyville has waited 49 months for a unit, at a cost of approximately $1.4 million). The available stock unit is expected to be delivered within five to six months and at approximately half the cost of a new custom unit. The unit would replace the City’s 31-year-old Engine 803, currently out of service with a cracked engine head. A letter of intent was needed immediately to secure the price and delivery position before the unit is sold.

Commissioner Garavalia moved to approve a letter of intent for the Enforcer PUC Pumper from MacQueen & Pierce Manufacturing (Stock Bid #308). Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Fire Protection Services Agreement – Village of West City – Tabled

Commissioner Garavalia moved to table discussion and/or approval of an agreement for fire protection services for the Village of West City. Seconded by Commissioner Kays.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

ACCOUNTS AND FINANCE – COMMISSIONER KAYS

1. Payroll – April 24, 2026

Total: $118,345.36 ($95,010.63 from the General Fund; $23,334.73 from the Revenue Fund). Commissioner Kays moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Payroll – May 1, 2026 (Clothing Allowance, Education Bonus, and Advanced Stipends)

Total: $10,125.00 – all contractually required payments due May 1st. Commissioner Kays moved to approve. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Year-End Bill Run

Total: $98,175.92, all from the AP Fund, to close out the fiscal year. Commissioner Kays moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. FY 2026-2027 Budget – Deferred to Budget Hearing

This item was deferred and taken up following the budget hearing. See Budget Hearing section below.

1. Discussion – Commissioner Compensation for Future Council

Commissioner Kays opened a discussion regarding compensation for the next council, noting that by the time the next council is seated, compensation will have been stagnant for 11 years. If no action is taken by this council, compensation will remain unchanged until at least 2032. Commissioner Kays suggested commissioners receive approximately $9,000–$10,000 annually, with a 30–40% increase for the mayor’s position. He noted that by law, a council cannot set its own compensation—changes only apply to future councils.

Discussion followed among commissioners. Commissioner Storey and Commissioner Cockrum expressed that they serve for the benefit of the city, not for compensation, though acknowledged that inflation and the hours invested make the current compensation inadequate. Mayor Messersmith expressed opposition to raising compensation rates. Commissioner Kays noted that the previous council may have improperly modified compensation during the current council’s term and cited relevant provisions of the Illinois Constitution prohibiting mid-term compensation changes.

No motion was made. Commissioner Kays indicated the topic will be brought back for further discussion, with a goal of action no later than July 2026, prior to petition season.

RECESS FOR BUDGET HEARING

Commissioner Kays moved to recess to conduct a budget hearing. Seconded by Commissioner Garavalia.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Commissioner Kays moved to begin the budget hearing. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Budget Hearing – FY 2026-2027

No members of the public were present to comment on the budget.

Street Department employee Brian Chard asked for clarification on four line items on page 15 of the budget marked ‘new’ for FY26, including a ‘Street Department Shop’ line item. Commissioner Kays explained that the new shop was part of a ten-year strategic plan established in late 2023. Approximately $75,000–$400,000 has been earmarked as a starting allocation toward construction of a new shop facility. The current building lacks adequate bay space, climate control, and covered access for the department’s trucks and equipment. Commissioner Kays confirmed that funds are allocated for the street department and that the goal is to eventually provide a four-to-five bay climate-controlled facility.

Mayor Messersmith highlighted two budget items for the council’s attention:

1. Demolition (Demo) – A significant increase in demolitions is reflected in the budget, which the Mayor noted has been a long-standing need.
2. Grant Fees – A notable increase reflects the active work of the City’s grant administrator, who is concurrently pursuing four grants. If all are obtained, multiple areas of the city could be under construction in the coming years.

The Mayor also sought clarification on the reduction in the Motor Fuel Tax (MFT) line item from approximately $1,000,000 (FY25-26) to $656,000 (FY26-27). Staff explained this reflects a change in how the overlay program is funded—it will be carried as a separate MFT project rather than within this line item. No MFT revenue is being lost.

Commissioner Kays noted additional highlights:

• Facade Grant Program – Increased by $10,000, returning the program to $50,000. Council encouraged to promote use by downtown businesses. This is TIF-restricted funding.
• Fire Truck Payment – Increased from $65,000 to $140,000 to begin reserving funds for the pumper truck authorized via letter of intent earlier in the meeting.
• Pension Funding – The City is well ahead of the state-required 90% funded status by 2040 for police and firefighter pension funds. IMRF is 100% funded per state requirement. Catch-up contributions may be tapered off as the funding ratio improves, allowing reallocation of funds.
• Revenue Fund – Remains an area of concern. Moving trash collection expenses entirely to the Revenue Fund is one strategy being implemented to stabilize it. The payoff of the wastewater treatment plant in future years will provide relief.
• I-57 Interchange Fund – Approximately $359,655.88 remains in the fund, accruing interest, following suspension of the original interchange project. Council may unrestrict these funds for use on other appropriate projects.

Commissioner Kays moved to close the budget hearing. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

RETURN TO REGULAR SESSION

Commissioner Kays moved to return to regular session. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

FY 2026-2027 Budget – Approval (Item 7C)

Commissioner Kays moved to approve the FY 2026-2027 budget as presented. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Meeting Start Time Ordinance – Discussion Only (Item 7E)

Commissioner Kays presented a proposed ordinance codifying a 6:00 p.m. minimum start time for all regular and special city council meetings. He noted that 5:00 p.m. is too early for working residents and 7:00 p.m. is too late, and that codifying the time provides more stability than the current policy-based approach.

Attorney Malkovich referenced 5 ILCS 120/2-02(a), which requires public bodies to set meeting schedules at the beginning of each calendar or fiscal year. He noted that the council set its meeting schedule at the December 8, 2025 meeting, and opined that any ordinance change would need to be effective no earlier than January of the following year. He observed that no emergency or extraordinary circumstance appears to necessitate an immediate change.

Commissioner Cockrum expressed concern about restricting the council’s flexibility for special meetings that may need to occur during business hours. Commissioner Garavalia reiterated his ongoing recommendation that the public be given the opportunity to address action items before they are voted on.

No action was taken. Commissioner Kays indicated this item will be placed on the next meeting agenda.

Pay Resolution #26-07 – Non-Contractual, Non-Bargaining Unit Employees (Item 7F)

Commissioner Kays moved to approve Resolution #26-07 establishing pay for non-contractual, non-bargaining unit employees (office staff). Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Write-Off of Bad Debt – End of Fiscal Year (Item 7G)

Commissioner Kays presented the annual bad debt write-off. All reasonable collection steps have been taken. Debtors who reconnect to water service will be required to satisfy outstanding balances. Amount to be written off: $3,694.84.

Commissioner Kays moved to approve the write-off. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

MAYOR’S REPORT – MAYOR MESSERSMITH

1. Cigarette Vending Machine License Fee – Amendment (Item 9C)

Attorney Malkovich reported that following the council’s prior approval of a cigarette vending machine license, a prospective licensee contacted the City to note that the $1,000.00 fee was significantly above national and Illinois standards. Attorney Malkovich and City staff conducted research and determined that a fee of $250.00 would be on the higher end of the Illinois range while aligning with fees in heavily regulated states such as New York and California. This would also align the fee with video gaming machine licensing fees.

Commissioner Kays moved to amend the cigarette vending machine license fee to $250.00 per machine. Seconded by Commissioner Storey.

Vote: Yeas: 4. Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 1. Commissioner Cockrum. Motion carried.

1. Purchase Orders

Mayor Messersmith reported no purchase orders.

1. Community Announcements

Mayor Messersmith announced that the Rend Lake Water Festival begins this week, with the parade scheduled for Saturday morning. The downtown square will be closed from approximately 7:30–8:00 a.m. until 4:00 p.m. Veterans Affairs representative Liam Mungovan will be featured. The Mayor noted additional upcoming announcements to be shared at future meetings.

OTHER BUSINESS

Miscellaneous Business: None.

Old Business: None.

New Business: None.

Matters from the Public: None.

ADJOURNMENT

Commissioner Kays moved to adjourn. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Mayor Messersmith asked all to be safe and to check on neighbors, loved ones, first responders, and public works personnel with the inclement weather forecasted for this evening. 

Meeting adjourned.