CITY OF BENTON

CITY COUNCIL MEETING MINUTES

April 27, 2026

5:00 P.M.

901 Public Square, Benton, Illinois 62812

 

CALL TO ORDER

Mayor Messersmith called the meeting to order. The Pledge of Allegiance was recited.

ROLL CALL

City Clerk: Attorney Tom Malkovich (serving as Acting City Clerk in the absence of the regular City Clerk Brook Craig and Deputy City Clerk Damien Wilburn)

Present: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith.

Absent: City Clerk Brook Craig.

APPROVAL OF MINUTES

Commissioner Kays presented the minutes from the regularly scheduled April 13, 2026 meeting. No corrections or amendments were noted.

Commissioner Kays moved to approve the minutes from the April 13, 2026 meeting as presented. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

PROPERTY REPORT – COMMISSIONER STOREY

Commissioner Storey reported no purchase orders, no public use of city property, and no updates.

1. Fascia Repairs at the Fire Department – Bid Approval

Two bids were received for fascia repairs at the fire department:

• Kathlynas: $49,000.00
• HUF Construction: $43,000.00

Attorney Malkovich confirmed that HUF Construction provided proof of insurance, holds a valid roofing contractor license, and the scope of work is comparable to the competing bid.

Commissioner Storey moved to accept the bid from HUF Construction in the amount of $43,000.00. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

WATER, SEWER, STREETS AND IMPROVEMENTS – COMMISSIONER COCKRUM

1. Purchase Orders

Purchase Order #00245 – Traffic Drums and Barricades

Roadrunner Services, Carbondale, Illinois – $2,392.56. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Purchase Order #00879 – Polaris Ranger 1000

Weeks, Benton, Illinois – $15,900.00. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Purchase Order #00595 – Snow Plow with Installation and Labor

Woody’s Municipal Supply – $33,087.50. Commissioner Cockrum noted that the cost reflects the need to integrate hydraulic plumbing into the truck in addition to the plow and salt spreader, completing a full snow removal kit. Commissioner Cockrum moved to approve. Seconded by Commissioner Garavalia.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Pool Adjustment

Commissioner Cockrum presented a pool adjustment for Samantha Williams, 605 Election Street, Benton. Commissioner Cockrum moved to approve the pool adjustment. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Sublease Approval

Sublease located at 53 Lewis Lane from Megan and Brian Lyles to Preston Baker. Commissioner Cockrum moved to approve. Seconded by Commissioner Garavalia.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Public Works Director Job Ordinance – Discussion and Approval

The ordinance was included in council packets. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Hiring of Seasonal Public Works Employees – Discussion and Approval

Following extensive interviews conducted by Commissioner Cockrum and the Public Works Director, two candidates were selected:

1. Peyton Bayless – Water Department seasonal position. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

2. Landon Abney – Street Department seasonal position (weeding and summer work). Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Water Rate Increase – Discussion and Approval

Commissioner Cockrum presented the proposed water rate increase for council consideration, noting that Rend Lake raised their rates approximately 5%, which necessitates a review of the City’s rates. Commissioner Kays discussed the City’s revenue fund challenges and various rate increase options presented in the packet, noting the minimum bill with a 5% increase would be approximately $62.25 (water, sewer, and trash combined). Commissioner Kays noted that the revenue fund has been an area of ongoing concern and that continuing to absorb rate increases is not sustainable. However, both commissioners agreed that additional review and research were needed before taking action.

Commissioner Cockrum moved to table the water rate increase at this time. Seconded by Commissioner Kays.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Two-Way Stop Sign – Oliver and Stotlar Street – Discussion and Approval

Commissioner Cockrum and Commissioner Kays noted that there are currently no stop signs at the four-way intersection of Oliver and Stotlar Street. The installation of north/south stop signs was requested by area residents due to speeding concerns and the presence of young children in the area. Council discussed and agreed a two-way stop (northbound and southbound) is appropriate.

Commissioner Cockrum moved to approve the placement of a two-way stop at Oliver and Stotlar Street for northbound and southbound traffic. Seconded by Commissioner Kays.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

PUBLIC HEALTH AND SAFETY – COMMISSIONER GARAVALIA

1. Purchase Order #00163 – School Resource Officer Conference

Hampton Inn, Bloomington, Illinois – Two rooms, June 16–19, 2026 – $957.60. Commissioner Garavalia moved to approve. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Purchase Order #00454 – Morning Pride Firefighting Gear

Leo Ellebracht – 3 sets of Morning Pride gear to replace outdated equipment – $10,366.92. Commissioner Garavalia moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Sesser Fire Protection District Automatic Aid Agreement – Discussion and Approval

Commissioner Garavalia presented an update to the automatic aid agreement that has been in place since 1996. The revised agreement adds provisions addressing unavailability to respond when another call is active, a provision not included in the original document. Commissioner Garavalia moved to approve the updated automatic aid agreement. Seconded by Commissioner Storey.

Vote: Yeas: 3. Commissioner Cockrum, Commissioner Storey, and Commissioner Garavalia. Nays: 2. Commissioner Kays and Mayor Messersmith.

Mayor Messersmith noted his nay vote was due to not having seen the original agreement for comparison and stated no substantive objection. Motion carried.

1. Letter of Intent – Enforcer PUC Pumper (MacQueen & Pierce Manufacturing, Stock Bid #308)

Commissioner Garavalia reported that, following council approval approximately six weeks prior to pursue acquisition of a pumper, staff identified a stock unit available from MacQueen & Pierce Manufacturing. She noted that fire engine prices have increased approximately 60% since 2020 and that custom units currently carry lead times of 22–48 months (Pinckneyville has waited 49 months for a unit, at a cost of approximately $1.4 million). The available stock unit is expected to be delivered within five to six months and at approximately half the cost of a new custom unit. The unit would replace the City’s 31-year-old Engine 803, currently out of service with a cracked engine head. A letter of intent was needed immediately to secure the price and delivery position before the unit is sold.

Commissioner Garavalia moved to approve a letter of intent for the Enforcer PUC Pumper from MacQueen & Pierce Manufacturing (Stock Bid #308). Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Fire Protection Services Agreement – Village of West City – Tabled

Commissioner Garavalia moved to table discussion and/or approval of an agreement for fire protection services for the Village of West City. Seconded by Commissioner Kays.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

ACCOUNTS AND FINANCE – COMMISSIONER KAYS

1. Payroll – April 24, 2026

Total: $118,345.36 ($95,010.63 from the General Fund; $23,334.73 from the Revenue Fund). Commissioner Kays moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Payroll – May 1, 2026 (Clothing Allowance, Education Bonus, and Advanced Stipends)

Total: $10,125.00 – all contractually required payments due May 1st. Commissioner Kays moved to approve. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Year-End Bill Run

Total: $98,175.92, all from the AP Fund, to close out the fiscal year. Commissioner Kays moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. FY 2026-2027 Budget – Deferred to Budget Hearing

This item was deferred and taken up following the budget hearing. See Budget Hearing section below.

1. Discussion – Commissioner Compensation for Future Council

Commissioner Kays opened a discussion regarding compensation for the next council, noting that by the time the next council is seated, compensation will have been stagnant for 11 years. If no action is taken by this council, compensation will remain unchanged until at least 2032. Commissioner Kays suggested commissioners receive approximately $9,000–$10,000 annually, with a 30–40% increase for the mayor’s position. He noted that by law, a council cannot set its own compensation—changes only apply to future councils.

Discussion followed among commissioners. Commissioner Storey and Commissioner Cockrum expressed that they serve for the benefit of the city, not for compensation, though acknowledged that inflation and the hours invested make the current compensation inadequate. Mayor Messersmith expressed opposition to raising compensation rates. Commissioner Kays noted that the previous council may have improperly modified compensation during the current council’s term and cited relevant provisions of the Illinois Constitution prohibiting mid-term compensation changes.

No motion was made. Commissioner Kays indicated the topic will be brought back for further discussion, with a goal of action no later than July 2026, prior to petition season.

RECESS FOR BUDGET HEARING

Commissioner Kays moved to recess to conduct a budget hearing. Seconded by Commissioner Garavalia.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Commissioner Kays moved to begin the budget hearing. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Budget Hearing – FY 2026-2027

No members of the public were present to comment on the budget.

Street Department employee Brian Chard asked for clarification on four line items on page 15 of the budget marked ‘new’ for FY26, including a ‘Street Department Shop’ line item. Commissioner Kays explained that the new shop was part of a ten-year strategic plan established in late 2023. Approximately $75,000–$400,000 has been earmarked as a starting allocation toward construction of a new shop facility. The current building lacks adequate bay space, climate control, and covered access for the department’s trucks and equipment. Commissioner Kays confirmed that funds are allocated for the street department and that the goal is to eventually provide a four-to-five bay climate-controlled facility.

Mayor Messersmith highlighted two budget items for the council’s attention:

1. Demolition (Demo) – A significant increase in demolitions is reflected in the budget, which the Mayor noted has been a long-standing need.
2. Grant Fees – A notable increase reflects the active work of the City’s grant administrator, who is concurrently pursuing four grants. If all are obtained, multiple areas of the city could be under construction in the coming years.

The Mayor also sought clarification on the reduction in the Motor Fuel Tax (MFT) line item from approximately $1,000,000 (FY25-26) to $656,000 (FY26-27). Staff explained this reflects a change in how the overlay program is funded—it will be carried as a separate MFT project rather than within this line item. No MFT revenue is being lost.

Commissioner Kays noted additional highlights:

• Facade Grant Program – Increased by $10,000, returning the program to $50,000. Council encouraged to promote use by downtown businesses. This is TIF-restricted funding.
• Fire Truck Payment – Increased from $65,000 to $140,000 to begin reserving funds for the pumper truck authorized via letter of intent earlier in the meeting.
• Pension Funding – The City is well ahead of the state-required 90% funded status by 2040 for police and firefighter pension funds. IMRF is 100% funded per state requirement. Catch-up contributions may be tapered off as the funding ratio improves, allowing reallocation of funds.
• Revenue Fund – Remains an area of concern. Moving trash collection expenses entirely to the Revenue Fund is one strategy being implemented to stabilize it. The payoff of the wastewater treatment plant in future years will provide relief.
• I-57 Interchange Fund – Approximately $359,655.88 remains in the fund, accruing interest, following suspension of the original interchange project. Council may unrestrict these funds for use on other appropriate projects.

Commissioner Kays moved to close the budget hearing. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

RETURN TO REGULAR SESSION

Commissioner Kays moved to return to regular session. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

FY 2026-2027 Budget – Approval (Item 7C)

Commissioner Kays moved to approve the FY 2026-2027 budget as presented. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Meeting Start Time Ordinance – Discussion Only (Item 7E)

Commissioner Kays presented a proposed ordinance codifying a 6:00 p.m. minimum start time for all regular and special city council meetings. He noted that 5:00 p.m. is too early for working residents and 7:00 p.m. is too late, and that codifying the time provides more stability than the current policy-based approach.

Attorney Malkovich referenced 5 ILCS 120/2-02(a), which requires public bodies to set meeting schedules at the beginning of each calendar or fiscal year. He noted that the council set its meeting schedule at the December 8, 2025 meeting, and opined that any ordinance change would need to be effective no earlier than January of the following year. He observed that no emergency or extraordinary circumstance appears to necessitate an immediate change.

Commissioner Cockrum expressed concern about restricting the council’s flexibility for special meetings that may need to occur during business hours. Commissioner Garavalia reiterated his ongoing recommendation that the public be given the opportunity to address action items before they are voted on.

No action was taken. Commissioner Kays indicated this item will be placed on the next meeting agenda.

Pay Resolution #26-07 – Non-Contractual, Non-Bargaining Unit Employees (Item 7F)

Commissioner Kays moved to approve Resolution #26-07 establishing pay for non-contractual, non-bargaining unit employees (office staff). Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Write-Off of Bad Debt – End of Fiscal Year (Item 7G)

Commissioner Kays presented the annual bad debt write-off. All reasonable collection steps have been taken. Debtors who reconnect to water service will be required to satisfy outstanding balances. Amount to be written off: $3,694.84.

Commissioner Kays moved to approve the write-off. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

MAYOR’S REPORT – MAYOR MESSERSMITH

1. Cigarette Vending Machine License Fee – Amendment (Item 9C)

Attorney Malkovich reported that following the council’s prior approval of a cigarette vending machine license, a prospective licensee contacted the City to note that the $1,000.00 fee was significantly above national and Illinois standards. Attorney Malkovich and City staff conducted research and determined that a fee of $250.00 would be on the higher end of the Illinois range while aligning with fees in heavily regulated states such as New York and California. This would also align the fee with video gaming machine licensing fees.

Commissioner Kays moved to amend the cigarette vending machine license fee to $250.00 per machine. Seconded by Commissioner Storey.

Vote: Yeas: 4. Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 1. Commissioner Cockrum. Motion carried.

1. Purchase Orders

Mayor Messersmith reported no purchase orders.

1. Community Announcements

Mayor Messersmith announced that the Rend Lake Water Festival begins this week, with the parade scheduled for Saturday morning. The downtown square will be closed from approximately 7:30–8:00 a.m. until 4:00 p.m. Veterans Affairs representative Liam Mungovan will be featured. The Mayor noted additional upcoming announcements to be shared at future meetings.

OTHER BUSINESS

Miscellaneous Business: None.

Old Business: None.

New Business: None.

Matters from the Public: None.

ADJOURNMENT

Commissioner Kays moved to adjourn. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Mayor Messersmith asked all to be safe and to check on neighbors, loved ones, first responders, and public works personnel with the inclement weather forecasted for this evening. 

Meeting adjourned.

CITY OF BENTON, ILLINOIS

CITY COUNCIL MEETING

MINUTES

 

Regular Meeting — April 13, 2026

5:00 P.M.

Council Chambers, Campbell Building

901 Public Square, Benton, Illinois 62812

 

PLEDGE OF ALLEGIANCE

Mayor Messersmith led the Council and those present in the Pledge of Allegiance to the Flag of the United States of America.

ROLL CALL

Present: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith.

Absent: None.

APPROVAL OF MINUTES

Regular Meeting — March 23, 2026

Commissioner Kays stated that he reviewed the minutes of the Regular Meeting held on March 23, 2026, and found no items requiring amendment, and made a motion to approve as presented.

Motion: Approve the minutes of the Regular Meeting of March 23, 2026, as presented.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Special Called Meeting — April 6, 2026

Commissioner Kays stated that he reviewed the minutes of the Special Called Meeting held on April 6, 2026, at 9:30 A.M., and found no items requiring amendment, and made a motion to approve as presented.

Motion: Approve the minutes of the Special Called Meeting of April 6, 2026, as presented.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

PUBLIC PROPERTY REPORT — COMMISSIONER STOREY

Purchase Orders: None.

 

(A) Application for Use of Capitol Park — Rend Lake Water Festival

Commissioner Storey reported that he received an application from the Chamber of Commerce for the use of Capitol Park during the week of the Rend Lake Water Festival.

Motion: Approve the use of Capitol Park by the Chamber of Commerce for the Rend Lake Water Festival.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(B) RC Car Drag Racing — Use of City Streets

Commissioner Storey reported that Jimmy Wells contacted him regarding the use of city streets for RC (radio-controlled) car drag racing. Attorney Malkovich confirmed that a certificate of insurance has been received and all documentation is in order.

Motion: Approve the use of city streets for RC car drag racing as requested by Jimmy Wells.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(C) Airport Farm Cash Rent Bids — Opening of Sealed Bids (5-Year Term)

Commissioner Storey directed City Clerk Brook Craig to open the sealed bids received for cash rent of the airport farm property for a term of five (5) years. The following bids were opened and read aloud:

• Bid #1 — Matt and Kira Kash, Kash Farms: $216.00 per acre × 113 acres = $24,408.00
• Bid #2 — Mike Poole, Poole Farms: $186.50 per acre × 113 acres. Bidder also expressed interest in non-city-owned farmland.
• Bid #3 — Christopher Clark: $175.00 per acre × 113 acres.

Motion: Authorize Zoning Administrator Brian Calcaterra to contact the high bidder, Matt and Kira Kash of Kash Farms, to negotiate the airport farm cash rent lease.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(D) Fire Department Repair Bids — Discussion

Commissioner Storey presented a proposal from Mike Kathalynas for repairs to the fire department in the amount of $49,000.00. A motion was made and seconded to approve this proposal.

Commissioner Kays raised a concern that the project had never been formally advertised for bids. Commissioner Storey acknowledged that he had not placed a formal advertisement but had informally approached contractors, none of whom submitted bids.

Attorney Malkovich advised that because a prior motion had been made to advertise the project for bids, and the project had not been formally advertised, the proper course of action was to table the matter. He further stated that if the council had assumed the project had been bid out, and it had not, the motion should be rescinded and the project formally advertised.

The initial motion to approve the Kathalynas proposal passed 4-1 (Nays: Commissioner Kays). However, following the discussion and at the recommendation of the City Attorney, a subsequent motion was made to rescind that approval:

Motion: Commissioner Garavalia made a motion to rescind the prior approval of the bid for fascia repairs at the fire department, and direct that the project be formally advertised for bids.

Second: Commissioner Cockrum

Vote: Yeas: 4  |  Nays: 1  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays: Commissioner Storey

Fire Chief Shane Cockrum provided additional background for the record, noting that the project originated under a prior commissioner and that multiple contractors had been informally approached over several years but none had submitted formal proposals. The council discussed next steps for formal advertisement.

WATER, SEWER, STREETS & IMPROVEMENTS — COMMISSIONER COCKRUM

Purchase Orders: None.

Pool Adjustments: None.

Lake Lot Lease Transfers: None.

(A) Proposed Water Line — 13815 Robin Road

Zoning Administrator Brian Calcaterra explained that the proposed water line at 13815 Robin Road is serviced by the Ewing-Ina Water District and is located at Lake Benton. Per the terms of the applicable lease, any infrastructure upgrades or changes to the water service in that area require City Council approval. The project will not incur any cost to the city; the council’s approval is required as the property falls under a city lease.

Motion:  Commissioner Cockrum made a motion to approve the water line installation at 13815 Robin Road.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

 

(B) Hiring — Full-Time Water Maintenance Position (Quentin Henson)

Commissioner Cockrum recommended that Quentin Henson, who has been serving in a part-time water maintenance capacity, be elevated to a full-time water maintenance position.

Motion: Approve the hiring of Quentin Henson as a full-time Water Maintenance employee.

Second: Commissioner Garavalia

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(C) Hiring — Part-Time Water Clerk (Sarah Williams)

Commissioner Cockrum reported that he, the Director of Public Works, and the Mayor had interviewed several candidates for the part-time water clerk position, and recommended Sarah Williams for appointment, with a start date of April 14, 2026.

Motion: Appoint Sarah Williams as Part-Time Water Clerk, effective April 14, 2026.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(D) Advertising for Seasonal Public Works Employees

Commissioner Cockrum stated that with the promotions of existing employees, two seasonal positions need to be filled — one for water and one for streets — each for a total of 720 hours. He requested authorization to begin advertising for those positions.

Motion: Authorize the advertising for two seasonal public works positions (one water, one streets) beginning the following week.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(E) Bailey Lane Lift Station — Engineering, Permitting, and Bid Authorization

Commissioner Cockrum reported that the Bailey Lane lift station, originally installed approximately in 1961, is the oldest pump station in the city’s system. It has experienced repeated failures requiring overtime callouts and emergency pumping. Commissioner Cockrum requested authorization for the city engineer to permit, design, and bid a replacement lift station.

Motion: Authorize the city engineer to proceed with permitting, design, and bidding for the replacement of the Bailey Lane Lift Station.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(F) Sewer Project — Carter Drive Bid Award

Commissioner Cockrum presented three bids received for the sewer project on Carter Drive:

• Scott Escue, Cobden: $100,800.00
• Midwest Petroleum: $98,777.00
• Wiggs Excavating: $94,715.00 (Low Bid)

Commissioner Cockrum recommended award to the low bidder, Wiggs Excavating. Mayor Messersmith inquired about a project timeline; Commissioner Cockrum stated he would contact Wiggs Excavating to determine a schedule.

Motion: Award the Carter Drive sewer project to Wiggs Excavating, the low bidder, at $94,715.00.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

PUBLIC HEALTH AND SAFETY — COMMISSIONER GARAVALIA

(A) Purchase Order #00156 — Thin Line Public Safety Equipment (Squad Car Outfitting)

Commissioner Garavalia presented Purchase Order #00156 to Thin Line Public Safety Equipment for equipment to outfit the new squad car. The following items and costs were presented:

Camera System: $2,695.00  |  Radar System: $3,569.97  |  Streamlight Flashlight: $260.00

Interceptor SUV Partition Cage: $1,350.00  |  Cargo Partitions: $748.48  |  Desk Console Set: $659.00

Siren/Light Controller: $350.00  |  Spoiler: $550.00  |  Interior Red/Blue/White Light: $950.00

Under-Mirror: $346.00  |  Surface Mount: $180.00  |  Siren Speaker: $150.00

License Plate Holder: $25.00  |  Mirror Bracket: $40.00  |  Shipping and Freight: $615.00

Total: $12,488.45

Motion: Approve Purchase Order #00156 to Thin Line Public Safety Equipment in the amount of $12,488.45.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(B) Paid On-Call (POC) Firefighter Compensation Sheet

Commissioner Garavalia presented a Paid On-Call compensation sheet and an accompanying Duty Shift/Extra Duty Log form. The compensation sheet outlines specific duties for which paid on-call firefighters will receive compensation beyond emergency calls, including vehicle transport, storm duty, snow, tornadoes, and special events. The log requires the employee to document the reason for duty with signatures from the employee and the Fire Chief.

Fire Chief Shane Cockrum noted that the policy is not introducing new compensation categories but formally codifying existing practices. The policy also establishes an approval process: the Chief can authorize minor call-ins independently, while larger activations (e.g., multi-day storm duty requiring multiple personnel) require Commissioner Garavalia’s prior approval. The policy also eliminates informal, undocumented call-ins by requiring the completed log form for any paid duty.

Commissioner Garavalia noted that the council previously added paid on-call firefighters to the safety stipend program by vote, but no specific percentage was defined. Mayor Messersmith also noted that the paid on-call Christmas bonus had not been clearly addressed. Commissioner Garavalia stated that these figures need to be defined and added to the compensation sheet. Commissioner Kays noted that the additional duties being formalized should have been compensated all along.

The motion to approve was made contingent upon the addition of the safety stipend and Christmas bonus parameters to the document once those figures are determined.

Motion: Approve the Paid On-Call Firefighter Compensation Sheet, pending the addition of the safety stipend percentage and Christmas bonus amounts.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(C) Merit Board — Testing Date for Police and Fire Candidate List

Commissioner Garavalia made a motion directing the Merit Board to set a testing date for the creation of updated police and fire department candidate lists. Fire Chief Cockrum explained that five of the six current candidates on the list will expire on May 1, 2026, leaving only one active candidate. He attributed this to an oversight by the Merit Board and stated he had notified Merit Board Chair John, who agreed to schedule testing upon council approval.

Motion: Direct the Merit Board to set a testing date for the creation of a police and fire department candidate list.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(D) Intergovernmental Agreement with Village of West City — Fire Services

Motion: Table the discussion and approval of entering into an intergovernmental agreement with the Village of West City for fire services.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED — ITEM TABLED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(E) Activity Reports

Commissioner Garavalia reported the following incident totals for the month of March 2026:

Fire Department: 130 incidents.

Police Department: 777 incidents.

(F) Personnel Announcement — Officer Ronald Curt Willis

Commissioner Garavalia announced that effective March 31, 2026, Police Chief Chris Funkhouser assigned Officer Ronald Curt Willis from the Patrol Division to Investigations, granting him the title of Investigator for the Benton Police Department. Investigator Willis brings nearly 20 years of service with the Benton Police Department.

ACCOUNTS AND FINANCE — COMMISSIONER KAYS

(A) Payroll — April 10, 2026

One (1) payroll dated April 10, 2026, in the total amount of $107,865.67, with the following fund breakdown:

General Fund: $84,439.60  |  Revenue Fund: $23,426.07

Motion: Approve the payroll dated April 10, 2026, in the amount of $107,865.67, as presented.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(B) Bills — Fiscal Year-End

Total bills: $442,492.86, with the following fund breakdown:

AP Fund: $336,541.47  |  MFT: $759.20  |  Downtown TIF: $879.00  |  IJRL TIF Fund: $104,313.39

Commissioner Kays noted this is a large bill run as the city closes out its fiscal year and indicated an additional meeting at the end of April may be necessary.

Motion: Approve the bills as presented in the total amount of $442,492.86.

Second: Commissioner Garavalia

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

 

(C) Budget Hearing — Setting Date and Format

Commissioner Kays proposed a modified format for the budget hearing. Rather than holding a separate hearing prior to the regular meeting, the council will convene the April 27, 2026 regular meeting, then recess at approximately 5:30 P.M. for a budget hearing of approximately 30 minutes. During the hearing, staff and the council will review the budget, and members of the public will be invited to ask questions. Upon conclusion of the hearing, the regular meeting will reconvene and the council will act on budget approval.

Motion: Set the budget hearing date and time for April 27, 2026, at approximately 5:30 P.M., to be held during a recess of the regular meeting.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(D) Posting of Draft Budget — Fiscal Year 2026–2027

Commissioner Kays presented the draft budget for Fiscal Year 2026–2027 for display purposes. He noted the document contains consolidated line items for clarity, will be updated with revised beginning balances on the morning of April 27, and may include minor typographical corrections prior to final adoption.

Commissioner Kays highlighted several key financial points:

• The first warrant from the home rule sales tax, approved the prior summer, was received the previous week in the approximate amount of $62,000. Annualized, this represents approximately $700,000 in new infrastructure revenue, partially offset by the grocery tax exemption.
• The general fund deficit has improved significantly since this council took office.
• The revenue fund continues to experience financial stress. If the fund does not find ways to reduce expenses or increase revenue, it will need to continue borrowing. The council also faces a forthcoming obligation related to the early retirement incentive, which will require a decision on whether to finance or pay the IMRF obligation in a lump sum.
• Water rate increases are anticipated at the next meeting, driven by rate increases from RLCD.

Mayor Messersmith expressed appreciation for the side-by-side comparison format showing the current and prior year budgets.

Motion: Post the draft budget for Fiscal Year 2026–2027 for public display.

Second: Commissioner Garavalia

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

PUBLIC AFFAIRS — MAYOR MESSERSMITH

Updates

Mayor Messersmith noted that festival season is approaching and that increased activities and events are anticipated throughout the community. A communications team is working on ways to publicize these events, and additional information is expected in May.

(A) Purchase Order #00600 — Hall of Fame Banquet Sponsorship

Mayor Messersmith requested approval of an annual sponsorship purchase order to Benton Consolidated High School in the amount of $500.00 for the Hall of Fame Banquet, consistent with prior years.

Motion: Commissioner Cockrum made a motion to approve Purchase Order #00600 to Benton Consolidated High School for a $500.00 Hall of Fame Banquet sponsorship.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(B) Resolution #26-04 — Sale of Surplus Real Estate (108 N. 9th Street and 511 E. Smith Street)

Zoning Administrator Brian Calcaterra reported that the city has been approached by interested parties regarding surplus city property. Two resolutions were prepared. Resolution #26-04 covers property that was previously appraised and surveyed, located at 108 North 9th Street and 511 East Smith Street.

Motion: Commissioner Storey made a motion to approve Resolution #26-04 authorizing the sale of surplus real estate at 108 North 9th Street and 511 East Smith Street.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(C) Resolution #26-05 — Sale of Surplus Real Estate (Lake Hamilton Lots)

Resolution #26-05 authorizes the listing and auction of remaining city lots at Lake Hamilton that did not sell at prior auctions.

Motion: Commissioner Storey made a motion to approve Resolution #26-05 authorizing the listing of surplus real estate lots at Lake Hamilton for auction.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(D) Special Use Permit — Existing Mobile Home

Zoning Administrator Calcaterra presented an application for a special use permit for an existing mobile home. The application package includes color photographs, a code enforcement inspection report indicating the structure has passed inspection for occupancy, and a recommendation from the Zoning and Planning Commission, which met on April 1, 2026. Mr. Calcaterra also provided his own recommendation in support of approval.

Motion: Commissioner Cockrum made a motion to approve the special use permit for the existing mobile home as presented.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(E) Ordinance #26-01 — Vaping Machine Regulation (Amendment to Chapter 21)

Zoning Administrator Calcaterra presented the council with an informational packet regarding vaping machines (electronic cigarette vending machines) and two draft ordinances — one to allow vaping machines with regulation, and one to prohibit them entirely.

Mr. Calcaterra explained that under Illinois law, vaping machines must be located in 21-and-over establishments, must include age verification (ID scanning), and are only permitted in bars and clubs. The proposed regulatory ordinance, drawn in part from ordinances adopted by the City of Wood River and communities in the Chicago area, would: (1) require licensure and impose a fee; (2) restrict placement to establishments holding a Class A or Class C liquor license; and (3) establish penalties for violations.

Mayor Messersmith expressed a preference for regulation over prohibition, citing support for business revenue streams while maintaining appropriate oversight. Commissioner Kays and Attorney Malkovich also spoke in support of the regulatory approach. The council agreed that the regulatory framework provides sufficient oversight.

Motion: Commissioner Kays made a motion to approve Ordinance #26-01, allowing the installation of vaping machines in any establishment holding a Class A or Class C liquor license, subject to the licensing, fee, and penalty provisions set forth therein.

Second: Commissioner Garavalia

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(F) Agreement — Benton Square Reconstruction Project (IDOT)

Mayor Messersmith reported that the Illinois Department of Transportation (IDOT) has planned approximately $53,000,000 in infrastructure investment in and around the Benton and Franklin County area over the next five to six years. One component is the Benton Square reconstruction project, which will improve pedestrian and vehicle safety. IDOT will perform surface overlay and striping on both the interior (county agreement) and exterior (city agreement) of the square. The city’s local share of the project is $6,555.00.

Motion: Commissioner Garavalia made a motion to approve the agreement for the Benton Square Reconstruction Project with IDOT.

Second: Commissioner Garavalia

Vote: Yeas: 4  |  Nays: 1  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays: Commissioner Storey

(G) Resolution #26-03 — City Share of Benton Square Reconstruction

Motion: Commissioner Kays made a motion approve Resolution #26-03 authorizing payment of the city’s local share of the Benton Square Reconstruction project in the amount of $6,555.00.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(H) Hard Drive Storage Policy — Discussion

Mayor Messersmith raised the topic of establishing a hard drive storage policy. He noted that approximately eleven city computers have been updated recently, and several departments — including the Treasurer, City Clerk, Police, and Fire — have decommissioned hard drives containing sensitive data. No formal policy currently exists for the handling, storage, or disposal of such drives.

Commissioner Storey proposed that all hard drives containing sensitive data be stored in the Police Department’s evidence room, which requires a sign-in and authorization process, at no additional cost. Police Chief Funkhouser agreed to designate a secure location in the evidence room for all such drives.

Motion: Commissioner Storey made a motion to direct that all decommissioned hard drives containing sensitive data from city departments be stored in the Police Department evidence room under existing access control procedures.

Second: Commissioner Garavalia

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

OLD BUSINESS

America 250 Flags — Street Poles

Commissioner Garavalia expressed interest in purchasing and displaying America 250 commemorative flags on city street poles to recognize the nation’s 250th anniversary. Mayor Messersmith noted that the Benton Square construction project will not begin until after homecoming in the fall, so the existing poles will be available throughout the summer. Mayor Messersmith suggested that Lennie Shelton of the Chamber of Commerce coordinate with banner vendors as she has done in the past, and that quotes be obtained. The item will be placed on the next council agenda.

 

Easter Egg Hunt

Mayor Messersmith commended all those who participated in the Easter egg hunt, noting that approximately 7,000 eggs were stuffed and distributed. He specifically recognized the volunteer participation of local teenagers who assisted with the event.

Dilapidated Property Demolitions — Update

Commissioner Kays noted that since September 2022, the city has demolished 25 dilapidated properties, with an accelerated pace of activity during this council’s term. He acknowledged that demolitions require due process for property owners and take time, but expressed support for continued efforts. Commissioner Kays reported that the city has received approximately $120,000 in reimbursements related to these demolitions, allowing the initial investment to be recycled. Additional funding has been allocated in the draft budget to continue this work. He thanked Zoning Administrator Calcaterra for compiling the data.

NEW BUSINESS

No new business was presented.

MATTERS FROM THE PUBLIC

No matters were raised by members of the public.

ADJOURNMENT

Motion: Adjourn the meeting.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Meeting adjourned at 5:53 P.M.

CITY OF BENTON

BENTON CITY COUNCIL

REGULAR CITY COUNCIL MEETING

March 23, 2026

5:00 p.m.

901 Public Square, Benton, Illinois 62812

PLEDGE OF ALLEGIANCE

Mayor Messersmith led the Council and those present in the Pledge of Allegiance.

ROLL CALL

Members Present:

Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Members Absent:

None

APPROVAL OF MINUTES

1. Minutes of February 23, 2026

Commissioner Kays noted that the minutes from the February 23, 2026 meeting had not been approved at the previous meeting due to the inability to achieve a three-vote majority as a result of Commissioner Storey’s abstention. Commissioner Kays made a motion to approve the minutes from the February 23, 2026 meeting. Seconded by Commissioner Cockrum.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

1. Minutes of March 9, 2026 Regular Council Meeting

Commissioner Kays noted that in reviewing the March 9, 2026 regular council meeting minutes, Roman numeral III incorrectly referenced “Bills” in two places, and that both instances should be corrected to read “Minutes.” No other changes were noted. Commissioner Garavalia made a motion to approve the minutes from the March 9, 2026 meeting as corrected. Seconded by Commissioner Cockrum.

Vote:

Yeas (3): Commissioner Cockrum, Commissioner Storey, and Commissioner Garavalia

Nays (0): None

Abstentions: Commissioner Kays and Mayor Messersmith

Motion CARRIED.

1. Minutes of Continued Meeting of March 13, 2026

Commissioner Kays noted no changes to the minutes from the continued meeting of March 13, 2026. Commissioner Storey made a motion to approve those minutes as presented. Seconded by Commissioner Cockrum.

Vote:

Yeas (3): Commissioner Cockrum, Commissioner Storey, and Commissioner Garavalia

Nays (0): None

Abstentions: Commissioner Kays and Mayor Messersmith

Motion CARRIED.

PUBLIC PROPERTY REPORT – COMMISSIONER STOREY

1. Purchase Orders

Commissioner Storey reported no purchase orders.

1. Department Updates

Commissioner Storey reported no department updates.

1. Open Bids for Mowing

Commissioner Storey turned the floor over to City Clerk Brook Craig to present the mowing bids received. Clerk Craig reported that ten bids were received. The bids were as follows:

1. Neighborhood Lawn Pros:

Airport: $1,200.00 per mow | Police Department: $50.00 per mow | Lake Benton & Lake Hamilton: $120.00 per mow | Twin Oaks: $1,050.00 per mow | City Hall: $50.00 per mow | Nuisance Yards: $75.00 (includes mowing, weed eating, and blowing off walks and drives)

2. Traiteur Lawn:

City Hall: $45.00 | Police Department: $45.00 | Nuisance Yards: $45.00 | Airport: $220.00 | Twin Oaks: $250.00

3. Reed’s Lawn Care:

City Hall: $35.00 | Police Station: $35.00 | Nuisance Yards: $40.00 | Airport: $185.00 | Twin Oaks: $255.00

4. Maxx Mowing:

Police Department: $50.00 | City Hall: $60.00 | Airport: $400.00 | Lake Benton & Lake Hamilton: $50.00 | Twin Oaks: $250.00 | All Nuisance Yards: $40.00

5. BW Maintenance:

Airport: $329.95 per cut | Twin Oaks, Lake Hamilton & Lake Benton: $554.95 per cut | City Hall: $54.95 per cut | Police Department: $54.95 per cut | Nuisance Yards: $54.95 per man hour including equipment (one hour minimum)

6. Tressler Lawn Care:

City Hall: $125.00 every 10 days / $150.00 every 15 days | Lake Hamilton & Lake Benton: $125.00 every 10 days / $150.00 every 15 days | Police Department: $125.00 every 10 days / $150.00 every 15 days | Twin Oaks: $150.00 every 10 days / $175.00 every 15 days

7. Chris Kirkpatrick:

Twin Oaks: $275.00 | Airport: $225.00 | Police Department: $30.00 | City Hall: $30.00 | Nuisance Yards: $40.00 per service

8. Dees Lawn Care:

Airport: $420.00 | Twin Oaks: $310.00 | Lake Hamilton Property: $50.00 | Police Department: $35.00 | City Hall: $35.00 | Nuisance Yards: $50.00 (standard city lot, under 8 inches) / $75.00 (over 8 inches)

9. Legacy Land Maintenance:

Lake Hamilton & Lake Benton: $50.00 | Twin Oaks: $325.00 | Airport: $300.00 (includes cleanup and blowing) | Police Department: $50.00 | City Hall: $50.00

10. Booker’s Mowing Service:

Airport: $250.00 per mowing (includes blowing grass from runway) | Twin Oaks: $300.00 per mowing | City Hall: $45.00 per mowing | Police Station: $45.00 per mowing | Nuisance Yards: $45.00 per mowing

Commissioner Storey stated that the Council would review the bids and vote on them at the next meeting. Commissioner Storey made a motion to table the mowing bid award until the next meeting. Seconded by Commissioner Garavalia.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

1. Fire Department Fascia – Proposal for Wall Wrap

Commissioner Storey presented a proposal for fascia/wall wrap work on the exterior of the fire department building, noting the project had been in need of attention for approximately four years. Commissioner Storey noted that only one proposal had been obtained and that outreach had been made to multiple contractors who declined to bid. Discussion ensued regarding bid procedure.

Commissioner Kays expressed that while he agreed the work was necessary and could be funded through capital expenditures, his concern was with bid procedure—specifically that the project had not been publicly advertised. City Attorney Malkovich clarified that the submission was properly characterized as a proposal or estimate rather than a formal bid, and that the Council could proceed without advertising if a four-fifths majority voted to approve; however, he acknowledged Commissioner Kays’ concern about public advertisement.

Commissioner Storey made a motion to publish the project for public bid, post the notice the following day for one week, and award the bid at the next council meeting approximately two weeks from the date of the meeting. Seconded by Commissioner Cockrum.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

PUBLIC WORKS REPORT – COMMISSIONER COCKRUM

1. Purchase Orders

Commissioner Cockrum presented one purchase order for the sewer plant for ultraviolet bulbs in the amount of $11,340.00. Commissioner Cockrum made a motion to approve the purchase order. Seconded by Commissioner Storey.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

1. Pool Adjustments / Lake Lot Lease Transfers

Commissioner Cockrum reported no pool adjustments or lake lot lease transfers.

1. 2026 Motor Fuel Tax (MFT) Resolution

Commissioner Cockrum presented the 2026 MFT Resolution for the annual motor fuel tax program in the total amount of $483,709.20. Commissioner Cockrum made a motion to approve the resolution. Seconded by Commissioner Garavalia.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

1. Executive Session – Hiring of Public Works Director

Commissioner Cockrum stated his intention to address the discussion and/or approval of hiring a Public Works Director in executive session. (See Executive Session below.)

1. Water Maintenance Position – Internal Posting

Commissioner Cockrum made a motion to post the water maintenance position internally, noting a current vacancy in the department, pursuant to the terms of the bargaining agreement. Seconded by Commissioner Kays.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

PUBLIC HEALTH AND SAFETY REPORT – COMMISSIONER GARAVALIA

1. Purchase Orders / Department Updates

Commissioner Garavalia reported no purchase orders, updates, or department reports.

1. Paid On-Call Compensation Sheet

Commissioner Garavalia made a motion to table the discussion and/or approval of the paid on-call compensation sheet. Seconded by Commissioner Storey.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

1. P.D. Administrative Assistant Pay Increase

Commissioner Garavalia stated she wished to discuss the Police Department Administrative Assistant pay increase in executive session. (See Executive Session below.)

1. Agreement with MacQueen for New Fire Truck

Commissioner Garavalia made a motion to table the discussion and/or approval of entering into an agreement with MacQueen for a new fire truck. Seconded by Commissioner Cockrum.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

1. Resolution #26-02 – Road Closure for Rend Lake Water Festival Parade

Commissioner Garavalia made a motion to approve Resolution #26-02 authorizing a road closure of multiple roads for the annual Rend Lake Water Festival Parade. The parade is scheduled for May 2, 2026 at 10:02 a.m., beginning on East Main Street by the Sheriff’s Department and continuing around the square and down North Main Street. Seconded by Commissioner Storey.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

ACCOUNTS AND FINANCE REPORT – COMMISSIONER KAYS

1. Payroll Approval

Commissioner Kays presented payroll dated Friday, March 27, 2026 totaling $114,786.69, with $84,714.34 from the General Fund and $30,072.35 from the Revenue Fund. Commissioner Kays made a motion to approve the payroll. Seconded by Commissioner Storey.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

1. Finance Updates

Commissioner Kays provided the following updates:

OSLAD Grant – Malkovich Park: The City is moving quickly to close out the OSLAD grant for Malkovich Park, with the goal of finalizing all expenses and closing by the end of the month.

Interest-Bearing Accounts: The City Treasurer has renegotiated the majority of the City’s bank accounts, increasing interest rates from approximately 0.4–0.5% to 2.5–3.0%, resulting in significantly improved returns on held funds.

Home Rule Sales Tax: The sales tax warrant expected in early April will reflect the first total collected under the new home rule sales tax implemented for capital improvements and infrastructure. The City anticipates discussions with financial institutions regarding borrowing capacity for West Main and other projects within the next three to four weeks.

CITY ATTORNEY REPORT

City Attorney Malkovich reported no updates.

PUBLIC AFFAIRS REPORT – MAYOR MESSERSMITH

1. Citizen Communications Initiative

Mayor Messersmith noted that the City is working to improve communication with citizens and has a new initiative in development that will benefit citizens, businesses, and organizations by bringing the community together. Further details were not released at this time.

1. Community Events Council

Mayor Messersmith reported that the Community Events Council held its inaugural meeting the prior week, bringing together representatives from various community organizations to better coordinate events, schedules, and needs. The group intends to meet monthly. Upcoming community events noted include: the Lions Club All-Star Game at Rend Lake College; an Elks membership dinner; an Easter egg hunt at Benton Park from 2:00–4:00 p.m. hosted by Benton Area Volunteers; a Chamber luncheon at La Fiesta; and the Easter Bunny at the Elks Lodge on April 4 from 10:00 a.m.–2:00 p.m.

1. Purchase Order #00599 – M&M Landscaping – Malkovich Park

Mayor Messersmith presented Purchase Order #00599 to M&M Landscaping in the amount of $2,500.00 for completion of stonework and archway columns at Malkovich Park as part of the OSLAD grant project. Mayor Messersmith recognized Grant Administrator Damien for his work in ensuring project completion prior to the grant deadline. Commissioner Cockrum made a motion to approve the purchase order. Seconded by Commissioner Storey.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

1. Wit and Wisdom – Sponsorship Discussion

Mayor Messersmith introduced a request received from Wit and Wisdom regarding the possibility of the City providing sponsorship or financial support. Mayor Messersmith presented the organization’s information for council awareness and discussion. Commissioner Kays noted that the Community Investment Fund has approximately $1,200.00 remaining and suggested that any future consideration be budgeted accordingly. Discussion also arose regarding the geographic scope of beneficiaries served. No action was taken. The matter may be considered in future budget discussions.

1. Airport Farm Property – Discussion and Approval to Accept Bids for Lease

Mayor Messersmith introduced Mr. Calcaterra, who presented information regarding the City’s approximately 113 acres of farmable property at the airport available for lease. Mr. Calcaterra noted that a publication notice had been prepared, that maps from the USDA office were available, and that additional adjacent non-city-owned farmland is available to lease separately through those landowners. The lease is proposed on a cash rent basis, consistent with prior practice. Commissioner Storey noted the urgency given the approaching planting season. Commissioner Storey made a motion to approve advertising the airport farm property for lease bids. Seconded by Commissioner Cockrum.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

1. 404 South Commercial – Removal of Junk, Debris, and Tires

Mayor Messersmith introduced Mr. Calcaterra and Code Enforcement Officer Caleb Cavins to present information regarding the property at 404 South Commercial Street. Mr. Calcaterra noted that a court order had been obtained authorizing the City to enter the property and remove junk, debris, tires, and other items. Three proposals were obtained for the cleanup. The lowest proposal was from My Neighbor’s Junk Removal, Demolition, and Excavation in the amount of $1,600.00. Commissioner Storey made a motion to proceed with cleaning 404 South Commercial Street using the lowest proposal. Seconded by Commissioner Cockrum.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

MISCELLANEOUS BUSINESS

No miscellaneous business.

OLD BUSINESS

No old business.

NEW BUSINESS

Commissioner Storey invited Chamber Director Lennie Shelton to address the Council regarding the door at the Antique Car Museum. Mrs. Shelton reported that the door and frame are in need of replacement due to water damage, wood rot, evidence of termites, and structural failure of the door hinges. The Council agreed to place discussion and approval of accepting bids to address the door and frame on a future agenda.

MATTERS FROM THE PUBLIC

Chamber Director Lennie Shelton requested use of Capitol Park on the evening of May 1 and May 2, 2026 for vendor and food vendor space in connection with the Rend Lake Water Festival. Mrs. Shelton noted the availability of restrooms and stated a facility use form would be submitted. The Council acknowledged the request.

Commissioner Garavalia reminded those present that the Benton Area Volunteers will host an Easter egg hunt featuring 7,000 eggs at Benton Park, with Andy Lamont providing hot dogs and refreshments for children.

Mrs. Shelton also announced that a chili cook-off is being planned for Friday evening as part of the Water Festival activities.

EXECUTIVE SESSION

Commissioner Kays made a motion to enter Executive Session pursuant to 5 ILCS 120/2(c) for the following items:

Item 5(e) – Discussion and/or approval of hiring of Public Works Director

Item 6(c) – Discussion and/or approval of P.D. Administrative Assistant pay increase

Item 14(c) – Discussion of possible appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee

Seconded by Commissioner Cockrum.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED. The Council entered Executive Session at 5:35 p.m.

Commissioner Storey made a motion to return to Regular Session. Seconded by Commissioner Cockrum.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED. The Council returned to Regular Session at 6:48 p.m.

ACTION FOLLOWING EXECUTIVE SESSION

Item 5(e) – Hiring of Public Works Director

Commissioner Cockrum made a motion to hire Dailus Richardson as the City’s Public Works Director. Commissioner Kays noted that there will be no employment contract. At the next meeting, the Council will amend the ordinance establishing the Public Works Director position to include the job description parameters, provisions for return to the bargaining unit (given the internal hire), compensatory time arrangements, and a starting salary of $68,000.00, based on longevity, Class D water license, and the responsibilities of the position. Commissioner Cockrum made the motion. Seconded by Commissioner Storey.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED.

Item 6(c) – P.D. Administrative Assistant Pay Increase

No action was taken on this item.

ADJOURNMENT

Commissioner Cockrum made a motion to adjourn. Seconded by Commissioner Storey.

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion CARRIED. The meeting was adjourned at 6:50 p.m.

CITY OF BENTON

BENTON CITY COUNCIL

SPECIAL CALLED MEETING

MINUTES

 

April 6, 2026

 

CALL TO ORDER

Mayor Messersmith called the Special Called Meeting of the Benton City Council to order on April 6, 2026.

 

ROLL CALL

The following members were present:

Commissioner Cockrum

Commissioner Storey

Commissioner Garavalia

Commissioner Kays

Mayor Messersmith

 

Absent: None

 

AGENDA ITEMS

ITEM 1 – Discussion and Approval of Mowing Bids

 

Mayor Messersmith introduced Item 1 and turned the floor over to Commissioner Storey.

 

Commissioner Storey stated he wished to handle the mowing bids by dividing them between two contractors. He proposed awarding all mowing locations except the airport to Chris Kirkpatrick, who was the low bidder, and awarding the airport mowing to Booker Mowing Service.

 

Motion 1a – Mowing Bid for Chris Kirkpatrick

Commissioner Storey moved to accept the mowing bid of Chris Kirkpatrick for the following locations: Police Department, 1403 South Main, Twin Oaks, Lake Hamilton, and nuisance yards. Motion seconded by Commissioner Cockrum.

 

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion carried 5–0.

 

Motion 1b – Mowing Bid for Booker Mowing Service

Commissioner Storey moved to accept the mowing bid of Booker Mowing Service to mow the airport, noting that Booker Mowing Service has done an excellent job at that location. Motion seconded by Commissioner Garavalia.

 

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion carried 5–0.

 

ITEM 2 – Discussion and Approval to Begin Negotiations for an Intergovernmental Agreement

 

Mayor Messersmith introduced Item 2, which concerned authorization for the Fire Chief, Public Safety Commissioner, and City Attorney to begin negotiations for an intergovernmental agreement.

 

Commissioner Garavalia explained that the Village of West City is seeking to fully exit the fire district and has approached the City of Benton regarding a potential intergovernmental agreement. Commissioner Garavalia noted that the City has already been providing fire services to West City due to that village’s struggles with its fire department. Among the potential advantages of the agreement, Commissioner Garavalia noted the City would receive a tender truck capable of holding 3,000 gallons of water. This motion would authorize the appropriate City officials to begin exploring what such an agreement would look like financially.

 

Commissioner Garavalia moved to approve authorization for the Fire Chief, Public Safety Commissioner, and City Attorney to begin negotiations for an intergovernmental agreement with the Village of West City. Motion seconded by Commissioner Storey.

 

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion carried 5–0.

 

ADJOURNMENT

Commissioner Storey moved to adjourn. Motion seconded by Commissioner Cockrum.

 

Vote:

Yeas (5): Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays (0): None

Motion carried 5–0. The meeting was adjourned at 9:36 a.m.

CITY OF BENTON, ILLINOIS

REGULAR CITY COUNCIL MEETING

MINUTES

Monday, March 9, 2026  |  5:00 P.M.

Council Chambers, Benton City Hall  |  901 Public Square, Benton, Illinois

 

1. CALL TO ORDER

The Pledge of Allegiance was recited. Attorney Malkovich called the meeting to order and directed City Clerk Brook Craig to take roll.

1. ROLL CALL

Present: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia

Absent: Commissioner Kays, Mayor Messersmith

 

III. APPROVAL OF BILLS AND MINUTES

1. Bills – February 23, 2026 Regular Meeting

Attorney Malkovich requested a motion to approve bills from the regularly scheduled council meeting of February 23, 2026.

Motion: Commissioner Cockrum

Second: Commissioner Garavalia

Vote: Yeas: 2 (Commissioner Cockrum, Commissioner Garavalia)  |  Nays: 0  |  Abstain: Commissioner Storey abstained  |  Result: MOTION DID NOT PASS

Attorney Malkovich stated these minutes will be reviewed for approval at the next city council meeting.

 

1. Minutes – Special Called Meeting, February 27, 2026

Attorney Malkovich requested a motion to approve the minutes of the special called Benton City Council meeting of Friday, February 27, 2026.

Motion: Commissioner Storey

Second: Commissioner Cockrum

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. PUBLIC PROPERTY REPORT — Commissioner Storey

Commissioner Storey reported no purchase orders or updates to present.

 

1. Approval of Mowing Bids

Commissioner Storey made a motion to approve accepting sealed mowing bids for city property, nuisance yards, and related areas. Bids must be submitted by March 23, 2026 at 3:00 P.M. Sealed bids will be opened at the March 23, 2026 council meeting.

Motion: Commissioner Storey

Second: Commissioner Cockrum

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. Approval of Mosquito Abatement – 2026 Season

Commissioner Storey invited Dylan Young, Owner of Little Egypt Pest Control, and Lead Technician Lane Reed to address the council. Mr. Young reported that pricing will remain unchanged from the prior year at $15,000.00 for the season. Lane Reed provided an overview of mosquito control services, including:

(1) ULV (Ultra-Low Volume) Applications – fogging treatments targeting foliage, trees, shrubs, and structures where mosquitoes harbor;

(2) Granule Applications – applied using a hand spreader to create a protective layer limiting mosquito activity;

(3) Mosquito Dunks – EPA-regulated discs deployed in standing water (ditches, ponds, low spots) to prevent larval development within a 100-square-foot radius over approximately 30 days.

Services are provided every 21–30 days, weather permitting, for the full six-month season set by the Illinois Department of Agriculture: April 15 through October 15. This will be Little Egypt Pest Control’s fourth season of service to the City.

Motion: Commissioner Storey

Second: Commissioner Cockrum

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. Decorative Street Light Repair/Replacement

Commissioner Storey reported three decorative street lights in need of repair or replacement. Parts are reportedly unavailable, and replacement may be necessary. Commissioner Storey indicated that McCollum Electric will be contacted to assess the situation and return with pricing.

Motion: Commissioner Storey (to proceed with obtaining pricing)

Second: Commissioner Cockrum

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. Street Light – 1204 Enterprise Street

Commissioner Storey noted that a street light at the fire department on Madison Street is being addressed by street department staff. He also reported that a resident at 1204 Enterprise Street on the west side of her property does not have a street light and that the area is very dark, with pedestrian activity observed at night.

Motion: Commissioner Storey (to investigate street light installation at 1204 Enterprise Street)

Second: Commissioner Cockrum

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. STREETS, WATER & SEWER REPORT — Commissioner Cockrum

Commissioner Cockrum reported no purchase orders, pool adjustments, or lake lot lease transfers.

 

1. Stormwater Study

Commissioner Cockrum reported that the Housing Authority has contacted the city regarding installation of culverts on streets in the northeast part of town where federal housing is located. A map was included in council packets. Before proceeding, Commissioner Cockrum requested that an engineer be hired to study whether the existing culvert pipe under the railroad track is sufficient to handle the additional drainage.

Motion: Commissioner Cockrum (to hire an engineer to conduct a stormwater study in the affected area)

Second: Commissioner Storey

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. Water Service Line GIS Mapping – Grant Application

Commissioner Cockrum reported that the city has been working for several months on a project to map water service lines using a GPS/GIS system. A quote was presented. The proposal includes applying for a $40,000.00 grant to fund the project, with an annual maintenance fee of $6,800.00 thereafter. Commissioner Cockrum noted that Item 7 of the proposal indicates the city would be responsible for that cost.

Motion: Commissioner Cockrum (to authorize engineers to move forward with the $40,000.00 grant application for GIS water service line mapping)

Second: Commissioner Storey

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. FIRE, POLICE & EMS REPORT — Commissioner Garavalia
2. Purchase Order #00449 – Fire Department Station Alerting System

Approval of Purchase Order #00449 to 911 Systems LLC for a station alerting system for the fire department in the amount of $3,582.69. The system provides differentiated signals and lights for various response needs. To be paid from the Ambulance Revenue Fund.

Motion: Commissioner Garavalia

Second: Commissioner Cockrum

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. Purchase Order #100451 – Hazmat Supplies

Approval of Purchase Order #100451 to Mid-America Fire for Peat Sorb, Chem-Oil Away, and spill socks in the amount of $1,943.09. To be paid from Hazmat Funds.

Motion: Commissioner Garavalia

Second: Commissioner Storey

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. Purchase Order #00452 – Gear Rack

Approval of Purchase Order #00452 to Fire Penny for a gear rack in the amount of $4,446.65. The plan is to relocate existing gear racks to one side for paid-on-call (POC) firefighters, providing a designated space to keep clean and dirty gear separated.

Motion: Commissioner Garavalia

Second: Commissioner Cockrum

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. Fire Truck Plant Visit – Informational Item (No Action Required)

Commissioner Garavalia reported, for informational purposes only, that four firefighters attended the Pierce Manufacturing fire truck assembly plant on Sunday, March 8, 2026. Attendees were: Fire Chief, John Owens, Matt Warren, and Eric Davis. The trip was taken at the firefighters’ own expense and on their own time. All expenses were paid by Pierce Dispatch Company, which invited the crew to tour the facility. The plant encompasses approximately one million square feet of manufacturing space across multiple buildings and is the single-source leader in custom fire trucks in the United States, owned by Oshkosh Corporation. No overtime was incurred. Station coverage was maintained throughout.

 

1. Tabled: Police Department Administrative Assistant Compensation

Commissioner Garavalia moved to table the discussion and/or approval of Police Department Administrative Assistant (Karastin Sheedy) compensation, out of respect for the absent Finance Commissioner. Commissioner Garavalia asked council members to review the materials provided in their packets prior to the next meeting.

Motion: Commissioner Garavalia (to table this item)

Second: Commissioner Cockrum

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED — ITEM TABLED

 

VII. ACCOUNTS & FINANCE

1. Payroll Approval

Attorney Malkovich presented the following payroll for approval:

General Fund:  $67,409.88

Water and Sewer Revenue Fund:  $19,378.34

Total Payroll:  $86,788.22

Motion: Commissioner Cockrum

Second: Commissioner Storey

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

City Clerk Brook Craig noted that the meeting will be continued until Friday, March 13, 2026, for payment of bills.

 

VIII. CITY ATTORNEY REPORT

Attorney Malkovich reported no updates.

 

1. MAYOR’S REPORT — Airport Purchase Orders

Attorney Malkovich presented three purchase orders on behalf of the Mayor. Airport Manager Mr. Harrison was present and addressed the council.

 

1. Purchase Order #00505 – Airport Fuel Pump Dispenser

Purchase Order #00505 to Mid-South Steel Products for one (1) airport fuel pump dispenser in the amount of $13,810.00. Mr. Harrison reported the existing fuel pump dates to approximately the late 1990s and has continued to experience problems. Cost includes equipment and travel time from Cape Girardeau.

Motion: Commissioner Garavalia

Second: Commissioner Cockrum

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. Purchase Order #00506 – Airport Electrical Work

Purchase Order #00506 to FW Electric for $3,510.00 to run a new electrical circuit from the terminal to the fuel tank and address significant safety concerns with existing wiring that has not been updated since the fuel tanks were originally installed.

Motion: Commissioner Garavalia

Second: Commissioner Cockrum

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. Purchase Order #00507 – Airport Tractor Fuel System Repair

Purchase Order #00507 to H&R Agri Power for airport tractor fuel system repair in the amount of $910.05.

Motion: Commissioner Garavalia

Second: Commissioner Storey

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. PLANNING, ZONING & TIF
2. Downtown TIF Façade Program – Extension for Calendar Year 2026

Attorney Malkovich noted that Brian Calcaterra has been heavily involved with this program. Mr. Calcaterra reported no changes from the prior year. The program allocates $40,000.00 from the Downtown TIF Fund as a dollar-for-dollar matching grant, up to $5,000.00 per applicant.

Motion: Commissioner Cockrum (to extend the Downtown TIF Façade Program for calendar year 2026 under the same terms)

Second: Commissioner Storey

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. Special Use Permit – 414 West Taylor Street (Single-Wide Mobile Home)

Attorney Malkovich presented an application, photographs, and supporting documentation for a special use permit for an existing single-wide mobile home at 414 West Taylor Street. Mr. Calcaterra reported that the Zoning and Planning Commission recommended approval with no objection. An occupancy inspection was completed and passed. Mr. Calcaterra described the residence as likely the nicest on the lot.

Motion: Commissioner Cockrum (to approve Ricky Clark’s right to own and occupy the existing single-wide mobile home at 414 West Taylor Street)

Second: Commissioner Storey

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

1. MISCELLANEOUS, OLD BUSINESS, NEW BUSINESS & PUBLIC COMMENT

No miscellaneous business. No old business. No new business. No matters from the public audience.

 

XII. CONTINUATION OF MEETING FOR PAYMENT OF BILLS

Attorney Malkovich requested a motion to continue the meeting to Friday, March 13, 2026, at 9:30 A.M. for payment of bills.

Motion: Commissioner Cockrum

Second: Commissioner Garavalia

Vote: Yeas: 3 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia)  |  Nays: 0  |  Result: MOTION CARRIED

 

XIII. ADJOURNMENT

The meeting was adjourned at 5:25 P.M.

 

City of Benton

Regular City Council Meeting Minutes
Date: February 23, 2026
Time: 5:00 p.m.
Location: Benton City Hall

---

1. Call to Order & Pledge of Allegiance

The meeting was called to order, followed by the Pledge of Allegiance.

---

2. Roll Call

Present:

• Commissioner Garavalia

• Commissioner Kays

• Mayor Messersmith

Absent:

• Commissioner Cockrum

• Commissioner Storey

A quorum was present.

---

3. Reading and Approval of Minutes

February 9, 2026 – Regular Meeting Minutes
Commissioner Kays stated there were no changes.

• Motion: Commissioner Kays

• Second: Commissioner Garavalia

• Vote: Garavalia – Yes, Kays – Yes, Mayor Messersmith – Yes
  Motion carried.

February 11, 2026 – Continued Meeting Minutes
No changes were requested.

• Motion: Commissioner Kays

• Second: Commissioner Garavalia

• Vote: Garavalia – Yes, Kays – Yes, Mayor Messersmith – Yes
  Motion carried.

---

4. Department Reports / Administrative Items

• Commissioner Storey was absent.

• No purchase orders under his department.

• No public property use permits.

---

5. New Business

(C) RC Drag Racing

Discussion was tabled pending additional information from Mr. Wells.

• Motion to Table: Commissioner Garavalia

• Second: Commissioner Kays

• Vote: Garavalia – Yes, Kays – Yes, Mayor Messersmith – Yes
  Motion carried.

Sewer Treatment Plant Purchase Order

Mayor Messersmith presented a purchase order for CNC Pumps and Supplies for a motor for the non-potable water system in the amount of $4,560.00.

• Motion: Commissioner Garavalia

• Second: Commissioner Kays

• Vote: Garavalia – Yes, Kays – Yes, Mayor Messersmith – Yes
  Motion carried.

No pool adjustments and no lot lease transfers were reported.

---

(D) Hiring of Part-Time Water Clerk

Discussion was held regarding staffing needs due to upcoming retirement and increased workload. Consensus was to begin with a part-time position and reassess if needed.

• Motion: Commissioner Kays

• Second: Commissioner Garavalia

• Vote: Garavalia – Yes, Kays – Yes, Mayor Messersmith – Yes
  Motion carried.

---

(E) Excessive Water Use Adjustment Policy

Permission was requested to explore updates to the policy and return with a revised form.

• Motion: Commissioner Kays

• Second: Commissioner Garavalia

• Vote: Garavalia – Yes, Kays – Yes, Mayor Messersmith – Yes
  Motion carried.

---

(F) Carter Drive Project Bids

No action taken pending additional information from the City Engineer.

(G) West Main Street Project Bids

No action taken.

---

6. Purchase Orders

PO #00448 – Sentinel Emergency Solutions
Five SCBA cylinders at $5,449.36 each, total $17,392.32. Discussion included grant possibilities and compliance needs.

• Motion: Commissioner Garavalia

• Second: Commissioner Kays

• Vote: Garavalia – Yes, Kays – Yes, Mayor Messersmith – Yes
  Motion carried.

PO #00160 – Zimmerman’s Garage
Strut assembly replacements totaling $910.98.

• Motion: Commissioner Garavalia

• Second: Commissioner Kays

• Vote: Garavalia – Yes, Kays – Yes, Mayor Messersmith – Yes
  Motion carried.

---

7. Intergovernmental Agreement – Browning Township

Discussion regarding renewal and amendment to reflect additional insured language per insurance carrier requirements.

• Motion: Commissioner Garavalia (to approve pending insurance approval and final document)

• Second: Commissioner Kays

• Vote: Garavalia – Yes, Kays – Yes, Mayor Messersmith – Yes
  Motion carried.

---

8. Payroll

Payroll dated February 27, 2026, totaling $114,617.26

• General Fund: $89,432.51

• Revenue Fund: $25,184.75

• Motion: Commissioner Kays

• Second: Commissioner Garavalia

• Vote: Garavalia – Yes, Kays – Yes, Mayor Messersmith – Yes
  Motion carried.

---

9. Additional Purchase Orders

PO #00593 – Conference Registration
Community Economic Development Conference, Springfield, IL, for Damien Wilburn – $325.00.

• Motion: Commissioner Kays

• Second: Commissioner Garavalia

• Vote: Unanimous
  Motion carried.

PO #00594 – Hotel Accommodations
Conference lodging for Damien Wilburn – $727.32.

• Motion: Commissioner Kays

• Second: Commissioner Garavalia

• Vote: Unanimous
  Motion carried.

---

10. City Attorney Report

No updates.

---

11. Public Affairs

• No purchase orders.

• No update from Take Action Today.

Benton Area Little League Sponsorship
Council approved a $300.00 donation, with no names on signage, to be used for youth equipment.

• Motion: Commissioner Garavalia

• Second: Commissioner Kays

• Vote: Unanimous
  Motion carried.

Community Investment Fund balance reported at $1,500.00.

---

12. Miscellaneous Business

• Recognition of Benton Rangers athletes and teams advancing to state and postseason play.

• Decorative heart remains lit on the square in recognition of Heart Health Awareness Month.

• Hospital Auxiliary dinner announced; proceeds benefit student scholarships.

• Volunteer groups announced an Easter Egg Hunt on March 28, 2026, at the Benton Community Baseball Fields.

---

13. Old Business

None.

---

14. New Business

Commissioner Garavalia requested council consideration of a potential wage adjustment for Police Department Administrative Assistant Karastin Sheedy. No action taken.

---

15. Public Comment

None.

---

16. Adjournment

• Motion: Commissioner Garavalia

• Second: Commissioner Kays

• Vote: Unanimous

• Meeting adjourned at 5:18 p.m.

 

CITY OF BENTON

CITY COUNCIL SPECIAL MEETING MINUTES

Friday, February 27, 2026

 

CALL TO ORDER

Commissioner Kays called the special meeting to order at 9:30 a.m.

 

ROLL CALL

Present: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays

Absent: Mayor Messersmith

 

AGENDA ITEMS

 

1. Discussion and/or Approval — Carter Drive Sewer Project Bids

Commissioner Kays introduced the item and deferred to Commissioner Cockrum and City Engineer Rodney Potts.

 

Commissioner Cockrum presented two bids received for a sanitary sewer installation on Carter Lane:

• Jeff Wiggs Excavating: $100,800
• Scott Scuda Construction: $94,xxx (approximately $95,000)

 

Commissioner Cockrum indicated he would also seek a third quote from Steve Lampley. City Engineer Potts noted that due to the time-sensitive nature of the project, obtaining three quotes would allow the City to bypass the formal bidding process by treating the project as an emergency.

 

City Attorney Tom Malkovich advised that a motion could be made to accept the low bid from Jeff Wiggs Excavating, or Steve Lampley’s bid if it came in lower.

 

MOTION: Commissioner Cockrum moved to accept the low bid from Jeff Wiggs Excavating, contingent upon the third bid from Steve Lampley not coming in lower. Seconded by Commissioner Storey.

VOTE: Yeas: 4 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays) | Nays: 0

MOTION CARRIED.

 

2. Discussion and/or Approval — Spani Street Water Main Project

City Engineer Potts presented an engineering estimate for the Spani Street water main project, estimated at approximately $2,000,000. The project involves installation of a 10-inch water main running from the ground storage tank down First Street, crossing the railroad tracks, down Spani Street, crossing Route 37 South, and continuing to connect with the new water line near the high school on College Street.

 

Mr. Potts noted the project includes approximately 2,000 feet of directional boring and 2,700 feet of open excavation, with crossings at three railroad tracks (including one double track) and two highway bores, all requiring 16-inch diameter casings for the 10-inch water main.

 

Design work has been previously authorized. This item was presented as informational, with a motion requested to proceed with permit applications.

 

MOTION: Commissioner Cockrum moved to proceed with design plans and permit applications, including EPA permits, railroad permits, and highway permits, and to proceed to bid upon receipt of all required permits. Seconded by Commissioner Garavalia.

VOTE: Yeas: 4 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays) | Nays: 0

MOTION CARRIED.

 

3. Discussion and/or Approval — Route 37 Service Line Directional Bore

Interim Public Works Director Dailus Richardson explained that there is an ongoing service line leak located on Route 37, between the new coffee shop and the DNR Region Five office. The leak has been recurring and creates a safety hazard by icing the road surface during cold weather. The proposed solution is to directional bore a new service line and install a new tap.

 

Estimate received: $2,200

 

MOTION: Commissioner Cockrum moved to proceed with the directional bore of the new service line on Route 37. Seconded by Commissioner Storey.

VOTE: Yeas: 4 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays) | Nays: 0

MOTION CARRIED.

 

4. Discussion and/or Approval — Fire Hydrant Replacements, Bailey Lane

Commissioner Cockrum introduced estimates for fire hydrant work on Bailey Lane, from Dairy Queen to the railroad tracks near Dollar General. Mr. Richardson explained that the Illinois Department of Transportation (IDOT) culvert replacement project in that corridor required relocation or replacement of three City fire hydrants.

 

Estimates presented:

• Fire Hydrant #1 (remove and replace): approximately $5,000
• Fire Hydrant #2 (remove and replace): approximately $5,000
• Fire Hydrant #3 (full replacement — 1982 vintage): $9,000

 

Commissioner Cockrum noted that the two newer hydrants (installed 2008) can be relocated and reused; only Hydrant #3 requires full replacement due to its age. City Engineer Potts confirmed that $9,000 reflects the current market cost for a new fire hydrant.

 

MOTION: Commissioner Cockrum moved to approve the estimates for all three fire hydrant replacements on Bailey Lane. Seconded by Commissioner Storey.

VOTE: Yeas: 4 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays) | Nays: 0

MOTION CARRIED.

 

5. Discussion and/or Approval — One West Main Street Project Bids

Commissioner Cockrum reported that three bids were received for the One West Main Street project:

 

• Groundworks (Breese, IL): $1,740,000 — Low Bid
• Jeff Wiggs Excavating: $1,890,000
• Hair Plumbing: $2,400,000

 

City Engineer Potts presented a detailed review of the low bidder, Groundworks of Breese, Illinois. Mr. Potts reported the following concerns identified through reference checks:

 

• A prior OSHA violation (approximately four years ago) resulting in a $75,000 fine for failure to use trench boxes at required depths.
• Prior issues with late payments to laborers and subcontractors.
• Reference from Mount Vernon (900 LF shallow sewer project): acceptable quality, but prompt payment requests raised financial concerns; subcontractor payment inquiries noted.
• Reference from Effingham (0.6 miles, 24-inch storm sewer, shallow): required significant oversight; directional bore subcontracted.
• Reference from Granite City (recent project): safety violations involving trench boxes; reviewer stated he would not use Groundworks again if not required to.

 

Mr. Potts expressed concern that the One West Main Street project involves sanitary sewer installation at depths of 10–13 feet in a high-profile downtown corridor with active traffic, making OSHA compliance critical.

 

Mr. Potts recommended rejecting all bids and re-bidding the project with enhanced qualification requirements, including a provision that bidders must have successfully completed at least five similar water/sewer projects valued at $1.5 million or more. He noted that both submitted bids came in below the engineer’s estimate, which was favorable, and that re-bidding should not take significantly longer given that the project has already been publicly marketed.

 

Commissioner Storey expressed support for Jeff Wiggs Excavating based on their known performance record.

 

Mr. Potts also requested that an IDOT coordination meeting be scheduled to align project timelines, with Commissioner Kays (Case) invited to participate.

 

MOTION: Commissioner Cockrum moved to reject all bids for the One West Main Street project and authorize re-bidding with enhanced contractor qualification specifications. Seconded by Commissioner Garavalia.

VOTE: Yeas: 4 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays) | Nays: 0

MOTION CARRIED.

 

ADJOURNMENT

MOTION: Commissioner Kays moved to adjourn. Seconded by Commissioner Storey.

VOTE: Yeas: 4 (Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays) | Nays: 0

MOTION CARRIED.

 

Meeting adjourned at 10:00 a.m.

CONTINUED MINUTES

BENTON CITY COUNCIL

FEBRUARY 11, 2026

 

The Benton City Council convened in continued session on Wednesday, February 11, 2026, at 9:30 a.m. in the Benton City Council Chambers, 901 Public Square, Benton, Illinois.

 

RETURN TO REGULAR SESSION

 

Commissioner Storey made a motion to return to regular session. Second by Commissioner Kays.

 

Vote was taken:

Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith.

 

Motion carried.

 

PAYROLL APPROVAL

 

Commissioner Kays reported that there is one (1) payroll for February 13, 2026, totaling $132,330.72, with the following breakdown:

General Fund:    $87,607.85

Revenue Fund:    $44,722.87

 

Commissioner Kays made a motion to approve the payroll as presented. Second by Commissioner Cockrum.

 

Vote was taken:

Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith.

 

Motion carried.

 

BILLS APPROVAL

 

Commissioner Kays presented the bills for approval with the following breakdown:

Accounts Payable (AP):    $522,812.42

Revenue Fund:             $152,476.28

Motor Fuel Tax (MFT):     $2,400.00

TIF No. 2:                $5,573.33

 

Commissioner Kays made a motion to approve payment of bills as presented. Second by Commissioner Storey.

 

Vote was taken:

Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith.

 

Motion carried.

 

ADJOURNMENT

 

Motion to adjourn made by Commissioner Storey. Second by Commissioner Kays.

 

Vote was taken:

Yeas: 5 — Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith.

 

Motion carried. The meeting was adjourned at 9:35 a.m.

City of Benton

Regular City Council Meeting

January 26, 2026 – 5:00 PM
City Hall,

901 Public Square,

Benton, Illinois 62812

1. Call to Order & Pledge of Allegiance

Mayor Messersmith called the meeting to order and led the Pledge of Allegiance.

2. Roll Call

Official	Present
Commissioner Cockrum	Yes
Commissioner Storey	Yes
Commissioner Garavalia	Absent
Commissioner Kays	Yes
Mayor Messersmith	Yes

A quorum was present.

3. Approval of Minutes
4. January 12, 2026 – Regular Meeting

Corrections noted by Commissioner Kays:

• Item B was tabled for meter warranty.
• Typographical correction: “minimum wage rate,” not “race.”

Motion: Commissioner Kays moved to approve minutes as amended.
Second: Commissioner Cockrum

Yeas:  4

Nays:  0

Vote: Unanimous

1. January 23, 2026 – Special Meeting

Corrections noted by Commissioner Kays:

• “Case” corrected to Commissioner Kays.
• Agenda Item 3: seconded by Commissioner Storey.
• Adjournment vote corrected to unanimous.

Motion: Commissioner Kays moved to approve minutes as amended.
Second: Commissioner Cockrum

Yeas:  4

Nays:  0

Vote: Unanimous

4. Department Reports

Streets & Improvements – Commissioner Cockrum

Purchase Order #00243:
Replacement of six grader tires from Best One Tire (Marion).

• Amount: Not to exceed $8,689

Motion: Commissioner Cockrum moved to approve purchase order #00243

Second:  Commissioner Storey.

Yeas:  4

Nays:  0

Vote: Unanimous

Water Department – Commissioner Cockrum

Hiring of Billing Clerk

• Employee: Amy Greenwood
• Position: Full-time Billing Clerk
• Effective Date: January 27, 2026
• Wage: $22.00/hour

Motion: Commissioner Cockrum moved to approve this hire.

Second:  Commissioner Storey

Yeas:  4

Nays:  0

Vote: Unanimous

(Pay resolution to be presented at February meeting.)

5. Fire Department – Commissioner Garavalia

Billing Services

Council discussed entering a one-year agreement for a third-party billing service to collect hazmat and fire-related reimbursements.

Motion: In the absence of Commissioner Garavalia, Commissioner Storey moved to approve the agreement with PA Fire Recovery Services for hazmat billing.

Second:  Commissioner Cockrum

Yeas:  4

Nays:  0

Vote: Unanimous

6. Finance – Commissioner Kays
7. Payroll Approval

Payroll Date: January 30, 2026
Total: $112,335.37

• General Fund: $82,626.09
• Revenue Fund: $27,570.88
• On-Call Firefighters: $2,318.40

Motion: Commissioner Kays moved to approve payroll for January 30, 2026.

Second:  Commissioner Storey. 

Yeas:  4

Nays:  0

Vote: Unanimous

1. Training & Travel Budget – GFOA Conference

Council reviewed a corrective action plan from the audit requiring increased training under GASB standards.

Conference: Government Finance Officers Association
Location: Chicago
Dates: June 25 – July 1, 2026
Attendees:

• John Dougherty (City Treasurer)
• Damien Wilburn (Grant Administrator)

Cost: Approx. $3,200 per employee (includes pre-conference)

Motion: Commissioner Kays moved to approve travel and training.

Second:  Commissioner Cockrum

Yeas:  4

Nays:  0

Vote: Unanimous

7. Discussion & Approval – City Administrator Process

Commissioner Kays presented a proposal to begin the process of researching and developing a centralized City Administrator position, noting:

• Increased efficiency
• Improved continuity
• Centralized operations
• Better staff support

 

Commissioner Storey stated that he had done some research on the internet regarding the position of a city administrator.  He stated that the average salary is $103,000.00.  Commissioner Storey stated that this position seems to be a “mayor’s assistant”.  Commissioner Storey stated that this council has 16 months left and he does not think anything should be changed at this point.  Commissioner Kays asked Commissioner Storey if the council should just quit working for the next 16 months.  Commissioner Storey stated that he does not believe anything should change in this term. 

 

Motion: Commissioner Kays moved to begin the process of hiring a City Administrator.

Second:  Commissioner Cockrum

Vote:

Member	Vote
Cockrum	Yes
Storey	No
Kays	Yes
Mayor Messersmith	Yes

Motion passed (3–1).

8. Public Affairs & Community Recognition

Mayor Messersmith thanked Public Works, Police, and Fire Departments for their response to severe winter weather conditions.

9. Performing Arts Boosters – Twin Oaks Request

Request: Christina Neff, Current Performing Arts Boosters President, requested the use of Twin Oaks for annual gala fundraiser.
Date: March 27, 2026

Funds support student scholarships and band programs.

Motion: Commissioner Kays moved to approve this request.

Second:  Commissioner Cockrum

Yeas:  4

Nays:  0

Vote: Unanimous

10. Old Business – Pension Fund Update

Commissioner Kays reported:

• Fire Pension Fund: 84.52% funded
• Police Pension Fund: 82.26% funded
• Both on track to reach 90% funding by 2040.

Commissioner Kays stated that both pensions are very healthy.  Commissioner Storey asked if Finance Commissioner Kays had offered $250,00.00 to each pension fund.  Commissioner Kays stated that he and City Treasurer John Daugherty have been in talks about doing this to boost the funds for approximately three to five months. 

11. New Business

None.

12. Public Comments

None.

13. Adjournment

Motion: Commissioner Storey moved to adjourn.

Second:  Commissioner Cockrum.

Yeas:  4

Nays:  0

Vote: Unanimous

 

5:32 PM.

 

City of Benton

Special City Council Meeting
January 23, 2026 – 3:00 PM

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1. Call to Order

Mayor Messersmith called the Special City Council Meeting to order at 3:00 p.m.

Roll Call:

Official	Present
Commissioner Cockrum	Yes
Commissioner Story	Yes
Commissioner Garavalia	Yes
Commissioner Hayes	Yes
Mayor Messersmith	Yes

A quorum was present.

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2. Agenda Item 1 – Hiring Committee Update

Commissioner Cockrum reported on behalf of the hiring committee that five candidates had been interviewed for an open position. The committee’s selected candidate declined the job offer.

Action:
No action was taken. The committee will reconvene to determine next steps.

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3. Agenda Item 2 – Approval of City Auditors

Commissioner Case presented a proposal to replace the City’s current auditor (Atlas) with Lauterbach & Ammon LLP, a municipal auditing firm based in Naperville, Illinois.

Key points included:

• Atlas has repeatedly failed to deliver audits on time, causing issues with grant compliance and revenue receipts.

• Lauterbach & Ammon specializes in municipal audits and already serves the City’s police and fire pension funds.

• Proposed three-year audit contract:

  • FY 2026: $57,100

  • FY 2027: $60,000

  • FY 2028: $63,000

• The City paid Atlas $145,815 over the previous two years for late and incomplete audits.

Council members and staff emphasized the importance of accurate, timely, and thorough audits, especially as the City pursues more grant funding.

Motion:
Commissioner Case moved to approve Lauterbach & Ammon LLP as City Auditors for the term April 30, 2026 – April 30, 2029.
Seconded by Commissioner Cockrum.

Vote:

Member	Vote
Cockrum	Yes
Story	Yes
Garavalia	Yes
Hayes	Yes
Mayor Messersmith	Yes

Motion passed unanimously.

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4. Agenda Item 3 – Fire Pension Fund Accounting Services

Commissioner Case and City Treasurer John Dougherty presented a proposal for Lauterbach & Ammon to provide accounting and pension administration services for the Benton Fire Pension Fund.

Services include:

• Online pension portals for retirees and active members

• Monthly account tracking

• Compliance and reporting to the Illinois Department of Insurance

• Ongoing verification to prevent improper payments

• Direct support for pensioners

It was noted that the City (not the pension fund) would pay for the service. Pension funding levels were discussed, with the City being above the statewide average and on track for required funding targets.

Some concern was raised regarding whether the pension boards had approved the change. Legal counsel had advised that City approval must occur first before pension boards ratify the agreement.

Motion to Table

Commissioner Story moved to table the item to allow further discussion with department members.
Seconded by Commissioner Hayes.

Vote on Motion to Table:

Member	Vote
Cockrum	No
Story	Yes
Garavalia	Yes
Case	No
Mayor Messersmith	No

Motion to table failed.

Final Motion

Commissioner Case moved to approve Lauterbach & Ammon for accounting services for the Benton Fire Pension Fund.
Seconded by Commissioner Cockrum.

Vote:

Member	Vote
Cockrum	Yes
Story	No
Garavalia	No
Case	Yes
Mayor Messersmith	Yes

Motion passed (3–2).

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5. Agenda Item 4 – Police Pension Fund Accounting Services

Commissioner Case moved to approve Lauterbach & Ammon for accounting services for the Benton Police Pension Fund.
Seconded by Commissioner Cockrum.

Vote:

Member	Vote
Cockrum	Yes
Story	No
Garavalia	No
Case	Yes
Mayor Messersmith	Yes

Motion passed (3–2).

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6. Adjournment

Commissioner Cockrum moved to adjourn.
Seconded by Commissioner Garavalia.

Vote: Unanimous

The meeting adjourned at approximately 3:26 p.m.