Author Archives: Brook Craig

CITY OF BENTON

CITY COUNCIL MEETING MINUTES

April 27, 2026

5:00 P.M.

901 Public Square, Benton, Illinois 62812

 

CALL TO ORDER

Mayor Messersmith called the meeting to order. The Pledge of Allegiance was recited.

ROLL CALL

City Clerk: Attorney Tom Malkovich (serving as Acting City Clerk in the absence of the regular City Clerk Brook Craig and Deputy City Clerk Damien Wilburn)

Present: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith.

Absent: City Clerk Brook Craig.

APPROVAL OF MINUTES

Commissioner Kays presented the minutes from the regularly scheduled April 13, 2026 meeting. No corrections or amendments were noted.

Commissioner Kays moved to approve the minutes from the April 13, 2026 meeting as presented. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

PROPERTY REPORT – COMMISSIONER STOREY

Commissioner Storey reported no purchase orders, no public use of city property, and no updates.

1. Fascia Repairs at the Fire Department – Bid Approval

Two bids were received for fascia repairs at the fire department:

• Kathlynas: $49,000.00
• HUF Construction: $43,000.00

Attorney Malkovich confirmed that HUF Construction provided proof of insurance, holds a valid roofing contractor license, and the scope of work is comparable to the competing bid.

Commissioner Storey moved to accept the bid from HUF Construction in the amount of $43,000.00. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

WATER, SEWER, STREETS AND IMPROVEMENTS – COMMISSIONER COCKRUM

1. Purchase Orders

Purchase Order #00245 – Traffic Drums and Barricades

Roadrunner Services, Carbondale, Illinois – $2,392.56. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Purchase Order #00879 – Polaris Ranger 1000

Weeks, Benton, Illinois – $15,900.00. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Purchase Order #00595 – Snow Plow with Installation and Labor

Woody’s Municipal Supply – $33,087.50. Commissioner Cockrum noted that the cost reflects the need to integrate hydraulic plumbing into the truck in addition to the plow and salt spreader, completing a full snow removal kit. Commissioner Cockrum moved to approve. Seconded by Commissioner Garavalia.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Pool Adjustment

Commissioner Cockrum presented a pool adjustment for Samantha Williams, 605 Election Street, Benton. Commissioner Cockrum moved to approve the pool adjustment. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Sublease Approval

Sublease located at 53 Lewis Lane from Megan and Brian Lyles to Preston Baker. Commissioner Cockrum moved to approve. Seconded by Commissioner Garavalia.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Public Works Director Job Ordinance – Discussion and Approval

The ordinance was included in council packets. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Hiring of Seasonal Public Works Employees – Discussion and Approval

Following extensive interviews conducted by Commissioner Cockrum and the Public Works Director, two candidates were selected:

1. Peyton Bayless – Water Department seasonal position. Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

2. Landon Abney – Street Department seasonal position (weeding and summer work). Commissioner Cockrum moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Water Rate Increase – Discussion and Approval

Commissioner Cockrum presented the proposed water rate increase for council consideration, noting that Rend Lake raised their rates approximately 5%, which necessitates a review of the City’s rates. Commissioner Kays discussed the City’s revenue fund challenges and various rate increase options presented in the packet, noting the minimum bill with a 5% increase would be approximately $62.25 (water, sewer, and trash combined). Commissioner Kays noted that the revenue fund has been an area of ongoing concern and that continuing to absorb rate increases is not sustainable. However, both commissioners agreed that additional review and research were needed before taking action.

Commissioner Cockrum moved to table the water rate increase at this time. Seconded by Commissioner Kays.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Two-Way Stop Sign – Oliver and Stotlar Street – Discussion and Approval

Commissioner Cockrum and Commissioner Kays noted that there are currently no stop signs at the four-way intersection of Oliver and Stotlar Street. The installation of north/south stop signs was requested by area residents due to speeding concerns and the presence of young children in the area. Council discussed and agreed a two-way stop (northbound and southbound) is appropriate.

Commissioner Cockrum moved to approve the placement of a two-way stop at Oliver and Stotlar Street for northbound and southbound traffic. Seconded by Commissioner Kays.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

PUBLIC HEALTH AND SAFETY – COMMISSIONER GARAVALIA

1. Purchase Order #00163 – School Resource Officer Conference

Hampton Inn, Bloomington, Illinois – Two rooms, June 16–19, 2026 – $957.60. Commissioner Garavalia moved to approve. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Purchase Order #00454 – Morning Pride Firefighting Gear

Leo Ellebracht – 3 sets of Morning Pride gear to replace outdated equipment – $10,366.92. Commissioner Garavalia moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Sesser Fire Protection District Automatic Aid Agreement – Discussion and Approval

Commissioner Garavalia presented an update to the automatic aid agreement that has been in place since 1996. The revised agreement adds provisions addressing unavailability to respond when another call is active, a provision not included in the original document. Commissioner Garavalia moved to approve the updated automatic aid agreement. Seconded by Commissioner Storey.

Vote: Yeas: 3. Commissioner Cockrum, Commissioner Storey, and Commissioner Garavalia. Nays: 2. Commissioner Kays and Mayor Messersmith.

Mayor Messersmith noted his nay vote was due to not having seen the original agreement for comparison and stated no substantive objection. Motion carried.

1. Letter of Intent – Enforcer PUC Pumper (MacQueen & Pierce Manufacturing, Stock Bid #308)

Commissioner Garavalia reported that, following council approval approximately six weeks prior to pursue acquisition of a pumper, staff identified a stock unit available from MacQueen & Pierce Manufacturing. She noted that fire engine prices have increased approximately 60% since 2020 and that custom units currently carry lead times of 22–48 months (Pinckneyville has waited 49 months for a unit, at a cost of approximately $1.4 million). The available stock unit is expected to be delivered within five to six months and at approximately half the cost of a new custom unit. The unit would replace the City’s 31-year-old Engine 803, currently out of service with a cracked engine head. A letter of intent was needed immediately to secure the price and delivery position before the unit is sold.

Commissioner Garavalia moved to approve a letter of intent for the Enforcer PUC Pumper from MacQueen & Pierce Manufacturing (Stock Bid #308). Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Fire Protection Services Agreement – Village of West City – Tabled

Commissioner Garavalia moved to table discussion and/or approval of an agreement for fire protection services for the Village of West City. Seconded by Commissioner Kays.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

ACCOUNTS AND FINANCE – COMMISSIONER KAYS

1. Payroll – April 24, 2026

Total: $118,345.36 ($95,010.63 from the General Fund; $23,334.73 from the Revenue Fund). Commissioner Kays moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Payroll – May 1, 2026 (Clothing Allowance, Education Bonus, and Advanced Stipends)

Total: $10,125.00 – all contractually required payments due May 1st. Commissioner Kays moved to approve. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. Year-End Bill Run

Total: $98,175.92, all from the AP Fund, to close out the fiscal year. Commissioner Kays moved to approve. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

1. FY 2026-2027 Budget – Deferred to Budget Hearing

This item was deferred and taken up following the budget hearing. See Budget Hearing section below.

1. Discussion – Commissioner Compensation for Future Council

Commissioner Kays opened a discussion regarding compensation for the next council, noting that by the time the next council is seated, compensation will have been stagnant for 11 years. If no action is taken by this council, compensation will remain unchanged until at least 2032. Commissioner Kays suggested commissioners receive approximately $9,000–$10,000 annually, with a 30–40% increase for the mayor’s position. He noted that by law, a council cannot set its own compensation—changes only apply to future councils.

Discussion followed among commissioners. Commissioner Storey and Commissioner Cockrum expressed that they serve for the benefit of the city, not for compensation, though acknowledged that inflation and the hours invested make the current compensation inadequate. Mayor Messersmith expressed opposition to raising compensation rates. Commissioner Kays noted that the previous council may have improperly modified compensation during the current council’s term and cited relevant provisions of the Illinois Constitution prohibiting mid-term compensation changes.

No motion was made. Commissioner Kays indicated the topic will be brought back for further discussion, with a goal of action no later than July 2026, prior to petition season.

RECESS FOR BUDGET HEARING

Commissioner Kays moved to recess to conduct a budget hearing. Seconded by Commissioner Garavalia.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Commissioner Kays moved to begin the budget hearing. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Budget Hearing – FY 2026-2027

No members of the public were present to comment on the budget.

Street Department employee Brian Chard asked for clarification on four line items on page 15 of the budget marked ‘new’ for FY26, including a ‘Street Department Shop’ line item. Commissioner Kays explained that the new shop was part of a ten-year strategic plan established in late 2023. Approximately $75,000–$400,000 has been earmarked as a starting allocation toward construction of a new shop facility. The current building lacks adequate bay space, climate control, and covered access for the department’s trucks and equipment. Commissioner Kays confirmed that funds are allocated for the street department and that the goal is to eventually provide a four-to-five bay climate-controlled facility.

Mayor Messersmith highlighted two budget items for the council’s attention:

1. Demolition (Demo) – A significant increase in demolitions is reflected in the budget, which the Mayor noted has been a long-standing need.
2. Grant Fees – A notable increase reflects the active work of the City’s grant administrator, who is concurrently pursuing four grants. If all are obtained, multiple areas of the city could be under construction in the coming years.

The Mayor also sought clarification on the reduction in the Motor Fuel Tax (MFT) line item from approximately $1,000,000 (FY25-26) to $656,000 (FY26-27). Staff explained this reflects a change in how the overlay program is funded—it will be carried as a separate MFT project rather than within this line item. No MFT revenue is being lost.

Commissioner Kays noted additional highlights:

• Facade Grant Program – Increased by $10,000, returning the program to $50,000. Council encouraged to promote use by downtown businesses. This is TIF-restricted funding.
• Fire Truck Payment – Increased from $65,000 to $140,000 to begin reserving funds for the pumper truck authorized via letter of intent earlier in the meeting.
• Pension Funding – The City is well ahead of the state-required 90% funded status by 2040 for police and firefighter pension funds. IMRF is 100% funded per state requirement. Catch-up contributions may be tapered off as the funding ratio improves, allowing reallocation of funds.
• Revenue Fund – Remains an area of concern. Moving trash collection expenses entirely to the Revenue Fund is one strategy being implemented to stabilize it. The payoff of the wastewater treatment plant in future years will provide relief.
• I-57 Interchange Fund – Approximately $359,655.88 remains in the fund, accruing interest, following suspension of the original interchange project. Council may unrestrict these funds for use on other appropriate projects.

Commissioner Kays moved to close the budget hearing. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

RETURN TO REGULAR SESSION

Commissioner Kays moved to return to regular session. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

FY 2026-2027 Budget – Approval (Item 7C)

Commissioner Kays moved to approve the FY 2026-2027 budget as presented. Seconded by Commissioner Cockrum.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Meeting Start Time Ordinance – Discussion Only (Item 7E)

Commissioner Kays presented a proposed ordinance codifying a 6:00 p.m. minimum start time for all regular and special city council meetings. He noted that 5:00 p.m. is too early for working residents and 7:00 p.m. is too late, and that codifying the time provides more stability than the current policy-based approach.

Attorney Malkovich referenced 5 ILCS 120/2-02(a), which requires public bodies to set meeting schedules at the beginning of each calendar or fiscal year. He noted that the council set its meeting schedule at the December 8, 2025 meeting, and opined that any ordinance change would need to be effective no earlier than January of the following year. He observed that no emergency or extraordinary circumstance appears to necessitate an immediate change.

Commissioner Cockrum expressed concern about restricting the council’s flexibility for special meetings that may need to occur during business hours. Commissioner Garavalia reiterated his ongoing recommendation that the public be given the opportunity to address action items before they are voted on.

No action was taken. Commissioner Kays indicated this item will be placed on the next meeting agenda.

Pay Resolution #26-07 – Non-Contractual, Non-Bargaining Unit Employees (Item 7F)

Commissioner Kays moved to approve Resolution #26-07 establishing pay for non-contractual, non-bargaining unit employees (office staff). Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Write-Off of Bad Debt – End of Fiscal Year (Item 7G)

Commissioner Kays presented the annual bad debt write-off. All reasonable collection steps have been taken. Debtors who reconnect to water service will be required to satisfy outstanding balances. Amount to be written off: $3,694.84.

Commissioner Kays moved to approve the write-off. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

MAYOR’S REPORT – MAYOR MESSERSMITH

1. Cigarette Vending Machine License Fee – Amendment (Item 9C)

Attorney Malkovich reported that following the council’s prior approval of a cigarette vending machine license, a prospective licensee contacted the City to note that the $1,000.00 fee was significantly above national and Illinois standards. Attorney Malkovich and City staff conducted research and determined that a fee of $250.00 would be on the higher end of the Illinois range while aligning with fees in heavily regulated states such as New York and California. This would also align the fee with video gaming machine licensing fees.

Commissioner Kays moved to amend the cigarette vending machine license fee to $250.00 per machine. Seconded by Commissioner Storey.

Vote: Yeas: 4. Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 1. Commissioner Cockrum. Motion carried.

1. Purchase Orders

Mayor Messersmith reported no purchase orders.

1. Community Announcements

Mayor Messersmith announced that the Rend Lake Water Festival begins this week, with the parade scheduled for Saturday morning. The downtown square will be closed from approximately 7:30–8:00 a.m. until 4:00 p.m. Veterans Affairs representative Liam Mungovan will be featured. The Mayor noted additional upcoming announcements to be shared at future meetings.

OTHER BUSINESS

Miscellaneous Business: None.

Old Business: None.

New Business: None.

Matters from the Public: None.

ADJOURNMENT

Commissioner Kays moved to adjourn. Seconded by Commissioner Storey.

Vote: Yeas: 5. Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith. Nays: 0. Motion carried.

Mayor Messersmith asked all to be safe and to check on neighbors, loved ones, first responders, and public works personnel with the inclement weather forecasted for this evening. 

Meeting adjourned.

CITY OF BENTON, ILLINOIS

CITY COUNCIL MEETING

MINUTES

 

Regular Meeting — April 13, 2026

5:00 P.M.

Council Chambers, Campbell Building

901 Public Square, Benton, Illinois 62812

 

PLEDGE OF ALLEGIANCE

Mayor Messersmith led the Council and those present in the Pledge of Allegiance to the Flag of the United States of America.

ROLL CALL

Present: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith.

Absent: None.

APPROVAL OF MINUTES

Regular Meeting — March 23, 2026

Commissioner Kays stated that he reviewed the minutes of the Regular Meeting held on March 23, 2026, and found no items requiring amendment, and made a motion to approve as presented.

Motion: Approve the minutes of the Regular Meeting of March 23, 2026, as presented.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Special Called Meeting — April 6, 2026

Commissioner Kays stated that he reviewed the minutes of the Special Called Meeting held on April 6, 2026, at 9:30 A.M., and found no items requiring amendment, and made a motion to approve as presented.

Motion: Approve the minutes of the Special Called Meeting of April 6, 2026, as presented.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

PUBLIC PROPERTY REPORT — COMMISSIONER STOREY

Purchase Orders: None.

 

(A) Application for Use of Capitol Park — Rend Lake Water Festival

Commissioner Storey reported that he received an application from the Chamber of Commerce for the use of Capitol Park during the week of the Rend Lake Water Festival.

Motion: Approve the use of Capitol Park by the Chamber of Commerce for the Rend Lake Water Festival.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(B) RC Car Drag Racing — Use of City Streets

Commissioner Storey reported that Jimmy Wells contacted him regarding the use of city streets for RC (radio-controlled) car drag racing. Attorney Malkovich confirmed that a certificate of insurance has been received and all documentation is in order.

Motion: Approve the use of city streets for RC car drag racing as requested by Jimmy Wells.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(C) Airport Farm Cash Rent Bids — Opening of Sealed Bids (5-Year Term)

Commissioner Storey directed City Clerk Brook Craig to open the sealed bids received for cash rent of the airport farm property for a term of five (5) years. The following bids were opened and read aloud:

• Bid #1 — Matt and Kira Kash, Kash Farms: $216.00 per acre × 113 acres = $24,408.00
• Bid #2 — Mike Poole, Poole Farms: $186.50 per acre × 113 acres. Bidder also expressed interest in non-city-owned farmland.
• Bid #3 — Christopher Clark: $175.00 per acre × 113 acres.

Motion: Authorize Zoning Administrator Brian Calcaterra to contact the high bidder, Matt and Kira Kash of Kash Farms, to negotiate the airport farm cash rent lease.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(D) Fire Department Repair Bids — Discussion

Commissioner Storey presented a proposal from Mike Kathalynas for repairs to the fire department in the amount of $49,000.00. A motion was made and seconded to approve this proposal.

Commissioner Kays raised a concern that the project had never been formally advertised for bids. Commissioner Storey acknowledged that he had not placed a formal advertisement but had informally approached contractors, none of whom submitted bids.

Attorney Malkovich advised that because a prior motion had been made to advertise the project for bids, and the project had not been formally advertised, the proper course of action was to table the matter. He further stated that if the council had assumed the project had been bid out, and it had not, the motion should be rescinded and the project formally advertised.

The initial motion to approve the Kathalynas proposal passed 4-1 (Nays: Commissioner Kays). However, following the discussion and at the recommendation of the City Attorney, a subsequent motion was made to rescind that approval:

Motion: Commissioner Garavalia made a motion to rescind the prior approval of the bid for fascia repairs at the fire department, and direct that the project be formally advertised for bids.

Second: Commissioner Cockrum

Vote: Yeas: 4  |  Nays: 1  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays: Commissioner Storey

Fire Chief Shane Cockrum provided additional background for the record, noting that the project originated under a prior commissioner and that multiple contractors had been informally approached over several years but none had submitted formal proposals. The council discussed next steps for formal advertisement.

WATER, SEWER, STREETS & IMPROVEMENTS — COMMISSIONER COCKRUM

Purchase Orders: None.

Pool Adjustments: None.

Lake Lot Lease Transfers: None.

(A) Proposed Water Line — 13815 Robin Road

Zoning Administrator Brian Calcaterra explained that the proposed water line at 13815 Robin Road is serviced by the Ewing-Ina Water District and is located at Lake Benton. Per the terms of the applicable lease, any infrastructure upgrades or changes to the water service in that area require City Council approval. The project will not incur any cost to the city; the council’s approval is required as the property falls under a city lease.

Motion:  Commissioner Cockrum made a motion to approve the water line installation at 13815 Robin Road.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

 

(B) Hiring — Full-Time Water Maintenance Position (Quentin Henson)

Commissioner Cockrum recommended that Quentin Henson, who has been serving in a part-time water maintenance capacity, be elevated to a full-time water maintenance position.

Motion: Approve the hiring of Quentin Henson as a full-time Water Maintenance employee.

Second: Commissioner Garavalia

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(C) Hiring — Part-Time Water Clerk (Sarah Williams)

Commissioner Cockrum reported that he, the Director of Public Works, and the Mayor had interviewed several candidates for the part-time water clerk position, and recommended Sarah Williams for appointment, with a start date of April 14, 2026.

Motion: Appoint Sarah Williams as Part-Time Water Clerk, effective April 14, 2026.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(D) Advertising for Seasonal Public Works Employees

Commissioner Cockrum stated that with the promotions of existing employees, two seasonal positions need to be filled — one for water and one for streets — each for a total of 720 hours. He requested authorization to begin advertising for those positions.

Motion: Authorize the advertising for two seasonal public works positions (one water, one streets) beginning the following week.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(E) Bailey Lane Lift Station — Engineering, Permitting, and Bid Authorization

Commissioner Cockrum reported that the Bailey Lane lift station, originally installed approximately in 1961, is the oldest pump station in the city’s system. It has experienced repeated failures requiring overtime callouts and emergency pumping. Commissioner Cockrum requested authorization for the city engineer to permit, design, and bid a replacement lift station.

Motion: Authorize the city engineer to proceed with permitting, design, and bidding for the replacement of the Bailey Lane Lift Station.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(F) Sewer Project — Carter Drive Bid Award

Commissioner Cockrum presented three bids received for the sewer project on Carter Drive:

• Scott Escue, Cobden: $100,800.00
• Midwest Petroleum: $98,777.00
• Wiggs Excavating: $94,715.00 (Low Bid)

Commissioner Cockrum recommended award to the low bidder, Wiggs Excavating. Mayor Messersmith inquired about a project timeline; Commissioner Cockrum stated he would contact Wiggs Excavating to determine a schedule.

Motion: Award the Carter Drive sewer project to Wiggs Excavating, the low bidder, at $94,715.00.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

PUBLIC HEALTH AND SAFETY — COMMISSIONER GARAVALIA

(A) Purchase Order #00156 — Thin Line Public Safety Equipment (Squad Car Outfitting)

Commissioner Garavalia presented Purchase Order #00156 to Thin Line Public Safety Equipment for equipment to outfit the new squad car. The following items and costs were presented:

Camera System: $2,695.00  |  Radar System: $3,569.97  |  Streamlight Flashlight: $260.00

Interceptor SUV Partition Cage: $1,350.00  |  Cargo Partitions: $748.48  |  Desk Console Set: $659.00

Siren/Light Controller: $350.00  |  Spoiler: $550.00  |  Interior Red/Blue/White Light: $950.00

Under-Mirror: $346.00  |  Surface Mount: $180.00  |  Siren Speaker: $150.00

License Plate Holder: $25.00  |  Mirror Bracket: $40.00  |  Shipping and Freight: $615.00

Total: $12,488.45

Motion: Approve Purchase Order #00156 to Thin Line Public Safety Equipment in the amount of $12,488.45.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(B) Paid On-Call (POC) Firefighter Compensation Sheet

Commissioner Garavalia presented a Paid On-Call compensation sheet and an accompanying Duty Shift/Extra Duty Log form. The compensation sheet outlines specific duties for which paid on-call firefighters will receive compensation beyond emergency calls, including vehicle transport, storm duty, snow, tornadoes, and special events. The log requires the employee to document the reason for duty with signatures from the employee and the Fire Chief.

Fire Chief Shane Cockrum noted that the policy is not introducing new compensation categories but formally codifying existing practices. The policy also establishes an approval process: the Chief can authorize minor call-ins independently, while larger activations (e.g., multi-day storm duty requiring multiple personnel) require Commissioner Garavalia’s prior approval. The policy also eliminates informal, undocumented call-ins by requiring the completed log form for any paid duty.

Commissioner Garavalia noted that the council previously added paid on-call firefighters to the safety stipend program by vote, but no specific percentage was defined. Mayor Messersmith also noted that the paid on-call Christmas bonus had not been clearly addressed. Commissioner Garavalia stated that these figures need to be defined and added to the compensation sheet. Commissioner Kays noted that the additional duties being formalized should have been compensated all along.

The motion to approve was made contingent upon the addition of the safety stipend and Christmas bonus parameters to the document once those figures are determined.

Motion: Approve the Paid On-Call Firefighter Compensation Sheet, pending the addition of the safety stipend percentage and Christmas bonus amounts.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(C) Merit Board — Testing Date for Police and Fire Candidate List

Commissioner Garavalia made a motion directing the Merit Board to set a testing date for the creation of updated police and fire department candidate lists. Fire Chief Cockrum explained that five of the six current candidates on the list will expire on May 1, 2026, leaving only one active candidate. He attributed this to an oversight by the Merit Board and stated he had notified Merit Board Chair John, who agreed to schedule testing upon council approval.

Motion: Direct the Merit Board to set a testing date for the creation of a police and fire department candidate list.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(D) Intergovernmental Agreement with Village of West City — Fire Services

Motion: Table the discussion and approval of entering into an intergovernmental agreement with the Village of West City for fire services.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED — ITEM TABLED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(E) Activity Reports

Commissioner Garavalia reported the following incident totals for the month of March 2026:

Fire Department: 130 incidents.

Police Department: 777 incidents.

(F) Personnel Announcement — Officer Ronald Curt Willis

Commissioner Garavalia announced that effective March 31, 2026, Police Chief Chris Funkhouser assigned Officer Ronald Curt Willis from the Patrol Division to Investigations, granting him the title of Investigator for the Benton Police Department. Investigator Willis brings nearly 20 years of service with the Benton Police Department.

ACCOUNTS AND FINANCE — COMMISSIONER KAYS

(A) Payroll — April 10, 2026

One (1) payroll dated April 10, 2026, in the total amount of $107,865.67, with the following fund breakdown:

General Fund: $84,439.60  |  Revenue Fund: $23,426.07

Motion: Approve the payroll dated April 10, 2026, in the amount of $107,865.67, as presented.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(B) Bills — Fiscal Year-End

Total bills: $442,492.86, with the following fund breakdown:

AP Fund: $336,541.47  |  MFT: $759.20  |  Downtown TIF: $879.00  |  IJRL TIF Fund: $104,313.39

Commissioner Kays noted this is a large bill run as the city closes out its fiscal year and indicated an additional meeting at the end of April may be necessary.

Motion: Approve the bills as presented in the total amount of $442,492.86.

Second: Commissioner Garavalia

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

 

(C) Budget Hearing — Setting Date and Format

Commissioner Kays proposed a modified format for the budget hearing. Rather than holding a separate hearing prior to the regular meeting, the council will convene the April 27, 2026 regular meeting, then recess at approximately 5:30 P.M. for a budget hearing of approximately 30 minutes. During the hearing, staff and the council will review the budget, and members of the public will be invited to ask questions. Upon conclusion of the hearing, the regular meeting will reconvene and the council will act on budget approval.

Motion: Set the budget hearing date and time for April 27, 2026, at approximately 5:30 P.M., to be held during a recess of the regular meeting.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(D) Posting of Draft Budget — Fiscal Year 2026–2027

Commissioner Kays presented the draft budget for Fiscal Year 2026–2027 for display purposes. He noted the document contains consolidated line items for clarity, will be updated with revised beginning balances on the morning of April 27, and may include minor typographical corrections prior to final adoption.

Commissioner Kays highlighted several key financial points:

• The first warrant from the home rule sales tax, approved the prior summer, was received the previous week in the approximate amount of $62,000. Annualized, this represents approximately $700,000 in new infrastructure revenue, partially offset by the grocery tax exemption.
• The general fund deficit has improved significantly since this council took office.
• The revenue fund continues to experience financial stress. If the fund does not find ways to reduce expenses or increase revenue, it will need to continue borrowing. The council also faces a forthcoming obligation related to the early retirement incentive, which will require a decision on whether to finance or pay the IMRF obligation in a lump sum.
• Water rate increases are anticipated at the next meeting, driven by rate increases from RLCD.

Mayor Messersmith expressed appreciation for the side-by-side comparison format showing the current and prior year budgets.

Motion: Post the draft budget for Fiscal Year 2026–2027 for public display.

Second: Commissioner Garavalia

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

PUBLIC AFFAIRS — MAYOR MESSERSMITH

Updates

Mayor Messersmith noted that festival season is approaching and that increased activities and events are anticipated throughout the community. A communications team is working on ways to publicize these events, and additional information is expected in May.

(A) Purchase Order #00600 — Hall of Fame Banquet Sponsorship

Mayor Messersmith requested approval of an annual sponsorship purchase order to Benton Consolidated High School in the amount of $500.00 for the Hall of Fame Banquet, consistent with prior years.

Motion: Commissioner Cockrum made a motion to approve Purchase Order #00600 to Benton Consolidated High School for a $500.00 Hall of Fame Banquet sponsorship.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(B) Resolution #26-04 — Sale of Surplus Real Estate (108 N. 9th Street and 511 E. Smith Street)

Zoning Administrator Brian Calcaterra reported that the city has been approached by interested parties regarding surplus city property. Two resolutions were prepared. Resolution #26-04 covers property that was previously appraised and surveyed, located at 108 North 9th Street and 511 East Smith Street.

Motion: Commissioner Storey made a motion to approve Resolution #26-04 authorizing the sale of surplus real estate at 108 North 9th Street and 511 East Smith Street.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(C) Resolution #26-05 — Sale of Surplus Real Estate (Lake Hamilton Lots)

Resolution #26-05 authorizes the listing and auction of remaining city lots at Lake Hamilton that did not sell at prior auctions.

Motion: Commissioner Storey made a motion to approve Resolution #26-05 authorizing the listing of surplus real estate lots at Lake Hamilton for auction.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(D) Special Use Permit — Existing Mobile Home

Zoning Administrator Calcaterra presented an application for a special use permit for an existing mobile home. The application package includes color photographs, a code enforcement inspection report indicating the structure has passed inspection for occupancy, and a recommendation from the Zoning and Planning Commission, which met on April 1, 2026. Mr. Calcaterra also provided his own recommendation in support of approval.

Motion: Commissioner Cockrum made a motion to approve the special use permit for the existing mobile home as presented.

Second: Commissioner Storey

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(E) Ordinance #26-01 — Vaping Machine Regulation (Amendment to Chapter 21)

Zoning Administrator Calcaterra presented the council with an informational packet regarding vaping machines (electronic cigarette vending machines) and two draft ordinances — one to allow vaping machines with regulation, and one to prohibit them entirely.

Mr. Calcaterra explained that under Illinois law, vaping machines must be located in 21-and-over establishments, must include age verification (ID scanning), and are only permitted in bars and clubs. The proposed regulatory ordinance, drawn in part from ordinances adopted by the City of Wood River and communities in the Chicago area, would: (1) require licensure and impose a fee; (2) restrict placement to establishments holding a Class A or Class C liquor license; and (3) establish penalties for violations.

Mayor Messersmith expressed a preference for regulation over prohibition, citing support for business revenue streams while maintaining appropriate oversight. Commissioner Kays and Attorney Malkovich also spoke in support of the regulatory approach. The council agreed that the regulatory framework provides sufficient oversight.

Motion: Commissioner Kays made a motion to approve Ordinance #26-01, allowing the installation of vaping machines in any establishment holding a Class A or Class C liquor license, subject to the licensing, fee, and penalty provisions set forth therein.

Second: Commissioner Garavalia

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(F) Agreement — Benton Square Reconstruction Project (IDOT)

Mayor Messersmith reported that the Illinois Department of Transportation (IDOT) has planned approximately $53,000,000 in infrastructure investment in and around the Benton and Franklin County area over the next five to six years. One component is the Benton Square reconstruction project, which will improve pedestrian and vehicle safety. IDOT will perform surface overlay and striping on both the interior (county agreement) and exterior (city agreement) of the square. The city’s local share of the project is $6,555.00.

Motion: Commissioner Garavalia made a motion to approve the agreement for the Benton Square Reconstruction Project with IDOT.

Second: Commissioner Garavalia

Vote: Yeas: 4  |  Nays: 1  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Nays: Commissioner Storey

(G) Resolution #26-03 — City Share of Benton Square Reconstruction

Motion: Commissioner Kays made a motion approve Resolution #26-03 authorizing payment of the city’s local share of the Benton Square Reconstruction project in the amount of $6,555.00.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

(H) Hard Drive Storage Policy — Discussion

Mayor Messersmith raised the topic of establishing a hard drive storage policy. He noted that approximately eleven city computers have been updated recently, and several departments — including the Treasurer, City Clerk, Police, and Fire — have decommissioned hard drives containing sensitive data. No formal policy currently exists for the handling, storage, or disposal of such drives.

Commissioner Storey proposed that all hard drives containing sensitive data be stored in the Police Department’s evidence room, which requires a sign-in and authorization process, at no additional cost. Police Chief Funkhouser agreed to designate a secure location in the evidence room for all such drives.

Motion: Commissioner Storey made a motion to direct that all decommissioned hard drives containing sensitive data from city departments be stored in the Police Department evidence room under existing access control procedures.

Second: Commissioner Garavalia

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

OLD BUSINESS

America 250 Flags — Street Poles

Commissioner Garavalia expressed interest in purchasing and displaying America 250 commemorative flags on city street poles to recognize the nation’s 250th anniversary. Mayor Messersmith noted that the Benton Square construction project will not begin until after homecoming in the fall, so the existing poles will be available throughout the summer. Mayor Messersmith suggested that Lennie Shelton of the Chamber of Commerce coordinate with banner vendors as she has done in the past, and that quotes be obtained. The item will be placed on the next council agenda.

 

Easter Egg Hunt

Mayor Messersmith commended all those who participated in the Easter egg hunt, noting that approximately 7,000 eggs were stuffed and distributed. He specifically recognized the volunteer participation of local teenagers who assisted with the event.

Dilapidated Property Demolitions — Update

Commissioner Kays noted that since September 2022, the city has demolished 25 dilapidated properties, with an accelerated pace of activity during this council’s term. He acknowledged that demolitions require due process for property owners and take time, but expressed support for continued efforts. Commissioner Kays reported that the city has received approximately $120,000 in reimbursements related to these demolitions, allowing the initial investment to be recycled. Additional funding has been allocated in the draft budget to continue this work. He thanked Zoning Administrator Calcaterra for compiling the data.

NEW BUSINESS

No new business was presented.

MATTERS FROM THE PUBLIC

No matters were raised by members of the public.

ADJOURNMENT

Motion: Adjourn the meeting.

Second: Commissioner Cockrum

Vote: Yeas: 5  |  Nays: 0  |  Result: MOTION CARRIED

Yeas: Commissioner Cockrum, Commissioner Storey, Commissioner Garavalia, Commissioner Kays, and Mayor Messersmith

Meeting adjourned at 5:53 P.M.